Create and print speaker notes

Slides work best when you don’t cram too much information (especially too much text) onto them. Keep the text to a minimum and put the extra stuff in the speaker notes section, out of your audience’s sight. Then refer to your notes while you give the presentation.

Add speaker notes

  1. Open the notes pane by clicking Notes at the bottom of the window.

    Click Notes

  2. Click in the Notes pane below the slide, and enter your notes.

Notes pane

Notes:  You can also get to the Notes pane by clicking View > Notes Page.

Notes View

Tip:  You can print your notes, with or without thumbnail images of the corresponding slides, and hand them out to your audience to view after your presentation.

Print notes pages with slide thumbnails

Note: You can print only one notes page per printed page.

  1. Click File > Print.

  2. Under Printer, choose the printer you want.

  3. Under Settings, next to Full Page Slides, click the down arrow, and under Print Layout, click Notes Pages. Print your notes pages

  4. Click Print.

Print notes pages without slide thumbnails

Note: You can print only one notes page per printed page.

  1. Click View > Notes Page to open each slide in Notes Page view.

  2. Delete the slide thumbnail from each of the notes pages. On each notes page, click the slide thumbnail, and then press Delete. This doesn’t delete the slides from your presentation; it just deletes the slide thumbnails from your notes pages.

  3. Click File > Print.

  4. Under Printer, choose the printer you want.

  5. Under Settings, next to Full Page Slides, click the down arrow, and under Print Layout, click Notes Pages. Print your notes pages

  6. Click Print.

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