Create an outline to structure notes

Outlines are a great way to organize information and create a hierarchical structure to your notes. You can collapse and expand up to five levels of content in an outline so you can see the big picture at a glance.

The outline view is helpful for organizing notes

To create an outline:

  1. Type a line or paragraph of text, and then press Enter.

    The first paragraph you type is formatted as Level 1 of the outline.

  2. To make the second paragraph a subparagraph (Level 2) of the first, click Increase Indent Position.

    Use the Increase Indent button to create an outline.

  3. On the indented line, type the second paragraph, and then press Enter.

As you type each additional paragraph below the next, increase or decrease the indentation position to either raise or lower the hierarchy of a particular paragraph.

Note:  Each new paragraph you create automatically continues at the same level as the previous paragraph unless you increase or decrease its indentation.

In large outlines, adding bullets and numbering will give you a more detailed structure.

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Collapse an outline

One of the benefits of structuring notes in an outline format is that you can hide sublevels.

  1. Move the mouse pointer to a Level 1 paragraph, and then double-click the small gripper icon.

    Collapse and expand the outline with the handle on the left.

You can expand an outline the same way. Just double-click the small gripper icon again.


  • For any paragraph with subheadings, you can choose how many levels you want to display. Simply right-click the gripper icon, click Select, and choose a level.

  • If you usually place the same kind of information at the same level in your outlined notes, you can select all text at that level. Right-click the gripper icon, click Select, and then click Select All at Level 1, Select All at Level 2, or whatever level you want.

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