Create an Electronic Business Card - watch and learn

electronic business card Learn how to create an Electronic Business Card (EBC) using the method that works best for you: follow step-by-step instructions or watch a demo.

Electronic Business Cards are an eye-catching way to share contact information and can be easily inserted into e-mail messages.

What do you want to do?

Create the contact

Add information to the business card

Format the text and layout

Create the contact

When you create a new contact by opening a new contact form and typing the contact's information, corresponding fields are automatically filled out in an Electronic Business Card view of that contact.

electronic business card shows a subset of the information in the related contact form

1. A contact form that contains Jon Morris's information.

2. A view of the Edit Business Card dialog box, with the corresponding fields filled in for Jon Morris's Electronic Business Card.

  1. In Contacts, click New to open a new contact.

  2. In the Full Name field, type a name for the contact.

  3. In the appropriate fields, enter additional information that you want to include for the contact.

Add information to the business card

An EBC doesn't have to contain all the same information that is included in the contact form. Once you create the initial contact, you can then edit both the contact form and the EBC separately. This way, when sharing contact information, you can decide exactly which information to share.

Follow the steps below or watch the short demo.

Show me

Show me Pia Lund business card
Video created by Office Online staff writers

Help Button Problems watching the video? Try our troubleshooting tips.

  1. On the Contact tab, in the Options group, click Business Card.

    In the Edit Business Card dialog box, you can add or remove information and work on the card design. You can see a preview of the card in the dialog box.

  2. In the Fields box, to add, remove, or position information on the card, do any of the following:

    • To add information, click Add, and then choose the field you want to add.

    • To remove information, click the field, and then click Remove.

    • To position information on the card, click the field, and then click the Move Field Up or Move Field Down arrow.


      • To add an empty space between lines of information, click the field above where you want the space, click Add, and then click Blank Line.

      • If you need a custom field, click Add, choose Custom, and then select one of the user field options. You edit the text for your custom field in the box under Edit.

  3. If you want the information to have a label, click the field, and then in the label drop-down combo box under Edit, select Left or Right to position the label to the left or the right of the information. Type the label information in the Label box.

    If you do not want a label and one is applied, select No Label in the drop-down combo box.

    Note   A label can clarify the type of information on a card. For example, in the Electronic Business Card for Jon Morris at the top of the page, 425-555-0189 is the business phone number, and Business is the label for the phone number.

Format the text and layout

With the basic information added to the card, you can make changes to the text and layout to better present your information.

Follow the steps below or watch the short demo.

Show me

Show me Pia Lund business card
Video created by Office Online staff writers

Help Button Problems watching the video? Try our troubleshooting tips.

  1. The text formatting toolbar in the Edit Business Cards dialog box To format the text, use the formatting and style buttons under Edit.

    Some options include:

    • Resizing text

    • Using colored text

    • Positioning (aligning) text left, right, or centered

  2. Try any of the following when designing your business card:

Design options

How to


Choose a layout

Next to Layout, select a layout from the drop-down list. A Text Only layout is available for a card with no picture, logo, or other image.

When you start, the default Outlook card layout is visible in the preview box next to the Card Design section.

Add a background color

Click Background, and then click a color.

Add an image

Next to Image, click Change to browse and find the image.

Adding pictures or company logos personalize the card for easier identification.

Adjust the image size

In the Image Area box, type the size for the image. The number typed indicates the percentage of the card surface it will cover.

You can use the arrows next to the box to adjust the size of the image.

Align an image

In the Image Align drop-down list, choose where to position the image on the card.

Delete the default or other image

Select Text Only in the Layout list.

  1. When you finish creating your card, click OK.

Download free electronic business card templates  Use the professionally designed card templates on Office Online or get ideas for designing your own.  You can also find printable and Community-submitted card designs.

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Applies To: Outlook 2007

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