Manage calendars & meetings on a Mac

Create additional calendars

Your browser does not support video. Install Microsoft Silverlight, Adobe Flash Player, or Internet Explorer 9.

Outlook for Mac enables you to create multiple calendars for separate work and personal events.

Create a new calendar
  1. Select Calendar.

  2. In the folder pane, select the calendar under which you want to save the new calendar.

  3. Select Organize > New Calendar Add Calendar .

  4. In the folder pane, type a name for the new calendar, and press Return.

  5. If you want this new calendar to show up as an overlay on top of the current calendar, select the box next to the name of the new calendar.

  6. Right-click the new calendar, select Color, and then select a color for all the appointments to be created in this new calendar.

Create an appointment in a new calendar
  1. Select the calendar in which you want to create the appointment.

  2. Select Appointment Appointment on the Home tab and an appointment window opens.

  3. In Subject, enter the subject, select a date in Starts and Ends, and set the time.
    Subject

  4. Select Private Private to mark it as a private appointment.

  5. Select Save & Close Save & Close . The appointment will appear in the calendar.

    Note:  If you do not want the calendars to be overlaid, select Organize > Overlay Overlay to see the calendars side by side. You can also uncheck the box next to the calendar to hide it from the reading pane.

Want more?

Discover more courses like this at LinkedIn Learning

Outlook 2016 for Mac Help

What's new in Outlook 2016 for Mac?

Outlook 2016 for Mac Quick Start Guide

I can create a brand new separate calendar from the one I'm currently using.

In fact I'm going to create a new calendar and I'm going to use this one for all my personal events such as dentist appointments or doctors appointments.

I'll click the Organize tab in my calendar and select New Calendar.

It's going to being up an untitled folder in my Landon Hotel account.

I need to give it a name.

I'll call this one Personal.

Right now, it doesn't show up as being seen so I need to place a checkbox next to it if I want it to show up as an overlay on top of the calendar that I currently have.

I can right or secondary click on the folder and choose Color to select a new color for all the appointments so that I can differentiate it from the calendar that I currently have.

Now any event that I create with the personal calendar will appear as that color.

I'll go back to the Home ribbon tab.

To create appointments on each different calendar I first need to select the calendar that I want to create the appointment for and then click the appointment button.

For example, to create a personal appointment I'll select my personal calendar and then Create Appointment.

I can create my calendar appointment.

I'll select a Date and a Time.

I'm going to mark this one as private and then I'll click the Save & Close button.

It instantly shows up on my calendar as the yellow color that I set it as.

If I decide I don't want these calendars to be overlaid on top of each other I can click the Organize ribbon toolbar and uncheck Overlay and I'll see them side by side.

If at any time I want to hide a particular calendar from showing up in the view I can simply uncheck it and I'll only be left with the one calendar that I have checked off.

When I'm ready to see it again I can check it again.

I can continually add new calendars.

This is a great way to manage teams, family and any other aspect of your Office 365 account.

Learning doesn't stop here. Discover more expert led tutorials at LinkedIn Learning. Start your free trial today, at linkedin.com/learning.

Enjoy one month of free access to LinkedIn Learning

Learn from recognized industry experts, and get the business, tech, and creative skills that are most in demand.

Benefits
  • Get unlimited access to over 4,000 video courses.

  • Receive personal recommendations based on your LinkedIn profile.

  • Stream courses from your computer or mobile device.

  • Take courses for every level – beginner to advanced.

  • Practice while you learn with quizzes, exercise files, and coding windows.

  • Choose a plan for yourself or your entire team.

Share Facebook Facebook Twitter Twitter Email Email

Was this information helpful?

Great! Any other feedback?

How can we improve it?

Thank you for your feedback!

×