Create a signature

You can use signatures to insert text and pictures into the messages that you send. For example, you can create a signature for business e-mail that includes your name, job title, phone number, and company logo. Once you create a signature, you can manually add it to a message. For more information about how to insert a signature, see Insert a signature into a message.

  1. On the Outlook menu, click Preferences.

  2. Under E-mail, click Signatures  Signatures Preferences button .

  3. Click Add  Add .

    A new signature appears under Signature name with the name Untitled.

  4. Double-click Untitled, and then type a name for the signature. This name does not appear in the signature in your messages; it is only for your reference.

  5. In the right pane, type the text that you want to include in the signature.

  6. Do any of the following:


Do this

Apply formatting such as font, font style, font size, font color, or highlighting

Select the text, and then on the Format menu, click the option that you want.

Add a hyperlink

Position the cursor in the signature where you want to add a link, and then on the Format menu, click Hyperlink.

Add a picture

Drag a picture from the desktop to the position where you want it to appear in the signature

  1. Tip: If you want, you can create multiple signatures and have Outlook insert them at random into e-mail messages. To include a signature as one of these random selections, select the check box in the Random column next to the Signature name.

  2. Close the Signatures dialog box.

Note: If a signature is added to a plain-text message, any formatting or pictures are not used. Hyperlinks are converted to plain text.

See also

Change or update your signature

Add a signature automatically to every message

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