Create a signature

You can use signatures to insert text and pictures into the messages that you send. For example, you can create a signature for business e-mail that includes your name, job title, phone number, and company logo. Once you create a signature, you can manually add it to a message. For more information about how to insert a signature, see Insert a signature into a message.

  1. On the Outlook menu, click Preferences.

  2. Under E-mail, click Signatures  Signatures Preferences button.

  3. Click Add  Add.

    A new signature appears under Signature name with the name Untitled.

  4. Double-click Untitled, and then type a name for the signature. This name does not appear in the signature in your messages; it is only for your reference.

  5. In the right pane, type the text that you want to include in the signature.

  6. Do any of the following:


Do this

Apply formatting such as font, font style, font size, font color, or highlighting

Select the text, and then on the Format menu, click the option that you want.

Add a hyperlink

Position the cursor in the signature where you want to add a link, and then on the Format menu, click Hyperlink.

Add a picture

Drag a picture from the desktop to the position where you want it to appear in the signature

  1. Tip   If you want, you can create multiple signatures and have Outlook insert them at random into e-mail messages. To include a signature as one of these random selections, select the check box in the Random column next to the Signature name.

  2. Close the Signatures dialog box.

Note   If a signature is added to a plain-text message, any formatting or pictures are not used. Hyperlinks are converted to plain text.

See also

Change or update your signature

Add a signature automatically to every message

Applies To: Outlook for Mac 2011

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