Create a room mailbox or equipment mailbox in Office 365

A room is a type of mailbox that’s assigned to a location (conference room, auditorium, or community center room) in your organization. After an admin creates a room mailbox, users can easily reserve rooms by including room mailboxes in meeting requests.

An equipment mailbox is a type of mailbox that's assigned to a piece of equipment (portable computer, projector, microphone, or a company car) in your organization. After an admin creates an equipment mailbox, users can easily reserve the equipment by including the equipment mailbox in a meeting request.

Create a room mailbox

  1. Sign in to Office 365 with your work or school account.

  2. Go to the Office 365 admin center.

  3. Go to Resources > Rooms & equipment.

    Go to Office 365 resources and select Rooms and equipment
  4. Click or tap Add a mailbox.

    Add a mailbox for a room or equipment in Office 365
  5. On the Add page, enter the details for the room.

    Add a room mailbox in Office 365
  6. Click or tap View details to see more information about your new room.

After you're done creating the room, people can add the room in Outlook by creating a meeting request. This will add the room information to your meeting and reserve the room so no one else can book it.

Create an equipment mailbox

  1. Sign in to Office 365 with your work or school account.

  2. Go to the Office 365 admin center.

  3. Go to Resources > Rooms & equipment.

    Go to Office 365 resources and select Rooms and equipment
  4. Click or tap Add a mailbox.

    Add a mailbox for a room or equipment in Office 365
  5. On the Add page, enter the details for the equipment.

    Add an equipment mailbox in Office 365

After you're done creating the equipment, people can add the equipment in Outlook by creating a meeting request. This will add the equipment information to your meeting and reserve the equipment so no one else can book it.

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