Create a relationship graphic

Keywords    animate relationship; modify relationship; style relationship; arrange relationship

A relationship graphic shows groups and how they relate to one another. There are many different SmartArt layouts that you can use to show a relationship. For example, you could create a Venn diagram to show similarities and differences between groups. To show the details of how individual groups make up a whole, you could create a radial list.

This article discusses how to create a relationship graphic. You can use the methods described in this article to create or change any SmartArt graphic. Try different layouts to achieve the results you want.

Funnel layout image
A funnel diagram, one of many relationship layouts, which you can use to show how parts merge into a whole. For example, you could use a funnel diagram to show how students who attend different middle schools merge into one high school population.

By using a SmartArt graphic in Microsoft Office Excel 2007, Microsoft Office Outlook 2007, Microsoft Office PowerPoint 2007, or Microsoft Office Word 2007, you can create a funnel and include it in your worksheet, e-mail message, presentation, or document.

What do you want to do?

Create a relationship graphic

Add or delete shapes in your relationship graphic

Move a shape in your relationship graphic

Change the colors of your relationship graphic

Apply a SmartArt Style to your relationship graphic

Animate your relationship graphic

Create a relationship graphic

  1. On the Insert tab, in the Illustrations group, click SmartArt.

    Illustrations group Ribbon Image

  2. In the Choose a SmartArt Graphic gallery, click Relationship, and then double-click the layout that you want.

  3. To enter text in a shape, do one of the following:

    • Click [Text] in the Text pane, and then type your text.

    • Copy text from another location or program, click [Text] in the Text pane, and then paste your text.

      Note   If the Text pane is not visible, click the control.

      text pane control

    • Click in a shape in the SmartArt graphic, and then type your text.

      Note   For best results, use this option after you add all of the shapes that you want.

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Add or delete shapes in your relationship graphic

Add a box

  1. Click the SmartArt graphic that you want to add a shape to.

  2. Click the existing shape that is located closest to where you want to add the new shape.

  3. Under SmartArt Tools, on the Design tab, in the Create Graphic group, click the arrow under Add Shape.

    Add a shape

    If you don't see the SmartArt Tools or Design tabs, make sure that you've selected the SmartArt graphic.

  4. Do one of the following:

    • To insert a shape at the same level as the selected shape but following it, click Add Shape After.

    • To insert a shape at the same level as the selected shape but before it, click Add Shape Before.

Delete a shape

To delete a shape, click the border of the shape you want to delete, and then press DELETE.

Note   

  • When you need to add a box to your relationship graphic, experiment with adding the shape before or after the selected shape to get the placement you want for the new shape. It's simple to fix common SmartArt mistakes.

  • To add a shape from the Text pane:

    1. At the shape level, place your cursor at the end of the text where you want to add a new shape.

    2. Press ENTER, and then type the text that you want in your new shape.

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Move a shape in your relationship graphic

  • To move a shape, click the shape and then drag it to its new location.

  • To move a shape in very small increments, hold down CTRL while you press the arrow keys on your keyboard.

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Change the colors of your relationship graphic

To quickly add a designer-quality look and polish to your SmartArt graphic, you can change the colors or apply a SmartArt Style to your relationship graphic. You can also add effects, such as glows, soft edges, or 3-D effects.

You can apply color combinations that are derived from the theme colors to the shapes in your SmartArt graphic, so that when your theme changes, your SmartArt graphic will update its colors as well.

  1. Click the SmartArt graphic whose color you want to change.

  2. Under SmartArt Tools, on the Design tab, in the SmartArt Styles group, click Change Colors.

    If you don't see the SmartArt Tools or Design tabs, make sure that you've selected a SmartArt graphic.

    Change Colors

  3. Click the color combination that you want.

Tip   When you place your pointer over a thumbnail, you can see how the colors affect your SmartArt graphic.

Change the line color or style of a shape's border

  1. In the SmartArt graphic, right-click the border of the shape you want to change, and then click Format Shape.

  2. To change the color of the shape's border, click Line Color, click Color Color Picker, and then click the color that you want.

  3. To change the style of the shape's border, click Line Style, and then choose the line styles you want.

Change the background color of a shape in your relationship graphic

  1. Right-click the border of a shape, and then click Format Shape.

  2. Click the Fill pane, and then click Solid fill.

  3. Click Color Color Picker, and then click the color that you want.

  4. To specify how much you can see through the background color, move the Transparency slider, or enter a number in the box next to the slider. You can vary the percentage of transparency from 0% (fully opaque, the default setting) to 100% (fully transparent).

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Apply a SmartArt Style to your relationship graphic

A SmartArt Style is a combination of various effects, such as line style, bevel, or 3-D, that you can apply to the shapes in your SmartArt graphic to create a unique and professionally designed look.

  1. Click the SmartArt graphic whose SmartArt Style you want to change.

  2. Under SmartArt Tools, on the Design tab, in the SmartArt Styles group, click the SmartArt Style that you want.

    SmartArt toolbar - Vertical Block List

    To see more SmartArt Styles, click the More button Button image.

    If you don't see the SmartArt Tools or Design tabs, make sure that you've selected a SmartArt graphic.

Note   

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Animate your relationship graphic

If you're using Microsoft Office PowerPoint 2007, you can animate your relationship graphic to emphasize each shape.

  1. Click the SmartArt graphic that you want to animate.

  2. On the Animations tab, in the Animations group, click Animate, and then click One by one.

    Animate - One by one

Note    If you copy a relationship graphic that has an animation applied to it to another slide, the animation is also copied.

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Applies To: PowerPoint 2007, Excel 2007, Word 2007



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