Create a group for each use case

Office Training Center > Office 365 Scenario-based Training > Roll out a successful Yammer network

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Creating a group for each use case and rolling out your Yammer network in one or more waves is step five in your Yammer rollout plan. This step helps orient everyone in the company in the right direction and at the right pace. In wave one, you start small by creating a group based on the use case you identified in Identify the right use cases for your organization. This group acts as a great starting point. For example, if you chose Human Resources as your use case, you could create an "On Board" group for new employees.

Once wave one is active, you have a group or two regularly using Yammer, they're seeing benefit, and you've got employees in your organization who know how to use Yammer. Now that you have an active Yammer network, it's time to roll it out to the rest of the organization.

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Create a group based on your use case

Try it!

  1. Sign in to Office 365 with your work or school account.

  2. On the app launcher App launcher button , click Yammer.

  3. At the bottom of the Groups pane, click + Create a new group.

    The Create Group dialog box
  4. Click Internal Group.

  5. In the Group Name box, enter a name, for example On Board.

  6. In the Group members box, add one or more people by name or email.

  7. Under Who can view content, click Public.

  8. Click Create Group. The group home page displays.

  9. To add an image, click the default image picture, locate an image, and then click Open.

    Tip: You can click the image to see it in a larger size. For example:

    Sample group image
  10. To add guidance, under Description, click in the box, and enter brief guidance on the purpose of the group, up to 150 characters. For example:

    "You’re hired! Use this group to ask questions, get to know other new hires, find documents, and get started quickly."

    Note: To add more information on how to use the group, under Info, click Click here.

Roll out the final wave by launching your Yammer network

After the first use case is implemented, more and more teams will want to self-organize. Do not limit the number of people in wave one. Members of the use case group may want to invite other people. Anyone can follow the group and pick up valuable information. Others may want to create their own groups. For example, a team planning an event, can create their own group, add related employees and vendors, and then use the group as a place to plan, share files, and execute the plan. Steadily, other employees start to use Yammer, which now grows in a viral manner. You can add more than one wave or use case if you wish.

Launching Yammer

Eventually, it’s time for the final wave, which acts as the official Yammer launch for your organization. The final wave is also the time for an executive or decision-maker to send an e-mail to the rest of the organization. Consider holding a launch event to get everyone aware of the new Yammer network and to teach them how to engage with it. There's a number of recommended training activities you can do, such as holding a fun launch event, organizing “lunch and learn” training sessions, and sharing the best tips and tricks from the Yammer 101 group.

Additional resources

For more information and practical content that you can use, see the following:

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