Create a document to be used by previous versions of Word

If you create a document to send to people who are working in earlier versions of Word and you know that they have installed the Microsoft Office Compatibility Pack for Word, Excel, and PowerPoint 2007 File Formats, you can work in Microsoft Word 2010 mode.

If you aren't sure whether the people you send your document to have installed the Microsoft Office Compatibility Pack for Word, Excel and PowerPoint Open XML File Formats, you can work in Compatibility Mode. Compatibility Mode makes sure that no new or enhanced features in Word 2010 are available while you work in a document, so that people who are using previous versions of Word will have full editing capabilities.

Note   If you already created a document, and you want to find out what content won't be available for editing in earlier versions, see Features that behave differently in earlier versions.

Turn on Compatibility Mode

When you create a new document that will be used in an earlier version, you can turn on Compatibility Mode by saving the file in Word 97-2003 format.

  1. Open a new document.

  2. Click the File tab.

  3. Click Save As.

  4. In the Save as type list, click Word 97-2003 Document. This changes the file format to .doc.

  5. In the File name box, type a name for the document.

  6. Click Save.

Features that behave differently in earlier versions

These tables include document elements that behave differently and document elements that aren't available when you work in Compatibility Mode.

Note   If you are using Microsoft Word Starter 2010, be aware that not all the features listed for Word 2010 are supported in Word Starter. For more information about the features available in Word Starter, see Word Starter feature support.

Word 2010 element

Change when opened in Word 2007

Change when opened in Word 97-2003

New numbering formats

New numbering formats are converted to Arabic numerals (1, 2, 3, 4, ...).

New numbering formats are converted to Arabic numerals (1, 2, 3, 4, ...).

New shapes and text boxes

Shapes and text boxes are converted to effects available in this format.

Shapes and text boxes are converted to effects available in this format.

Text effects

Effects on text are permanently removed unless the effects are applied by using a custom style. If they are applied by using the style, the text effects will appear again when the document is reopened in Word 2010.

Effects on text are permanently removed unless the effects are applied by using a custom style. If they are applied by using the style, the text effects will appear again when the document is reopened in Word 2010.

Alternative text on tables

Tables lose alternative-text information.

Tables lose alternative-text information.

OpenType features

New type features are removed.

New type features are removed.

Blocking authors

Blocks applied to regions of the document will be removed.

Blocks applied to regions of the document will be removed.

New WordArt effects

Effects on text are permanently removed.

Effects on text are permanently removed.

New content controls

Permanently converted to static content.

Permanently converted to static content.

Word 2007 Content controls

No change.

Permanently converted to static text.

Themes

No change.

Permanently converted to styles. If the file is later opened in Word 2010, you cannot automatically change the style by using themes.

Major/minor fonts

No change.

Permanently converted to static formatting. If the file is later opened in Word 2010, heading and body fonts won't automatically change if you use a different style.

Tracked moves

No change.

Permanently converted to insertions and deletions.

Tabs

No change.

Alignment tabs will be converted to traditional tabs.

SmartArt graphics

No change.

Become a single object that cannot be edited unless no changes are made and it is reopened in Word 2010.

Charts and diagrams

No change.

Some charts and diagrams will be converted to images that cannot be changed. Data beyond supported rows is lost.

Open XML Embedded objects

No change.

Converted to static content.

Building blocks

No change.

Building Blocks and AutoText entries may lose some information.

Bibliography

No change.

Permanently converted to static text.

Citations

No change.

Permanently converted to static text.

Equations

No change.

Become graphics and cannot be changed. Any comments, endnotes, or footnotes in the equations will be permanently lost when the document is saved.

Relative text boxes

No change.

Permanently converted to absolute positioning.

Applies To: Word 2010, Word Starter



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