Create a custom view of a document library

You can create custom views of a document library to display items in a way that makes sense for you. For example, you can select the columns you want to display and arrange them in the order you want. You can also sort, filter, or group items to create a view that suits your needs. When you're done, just give the view a name and save it. A link to the custom view will appear in the view menu at the top right corner of the document library page where you created the view.

Ways to create a custom view of a document library

Use one or more of the below methods to create a custom view of a document library. When done, you can give the view a name and save it. A link to the saved view will appear on the view menu of the library where you created the custom view.

  1. Go to the document library where you want to create a custom view.

  2. On the document library page, at the top of the document library, click Document Library Add a Column Button if in list view or click Document Library Arrange Button and then click Document Library Add a Column Button if in tile view.

  3. To create and add a new column type to include in your custom view, select the column type you want to add, give it a name, and click Create. If you have library owner or admin permissions for the library where you want to create and add a new column type, click More... to go to the library settings page where you can create and add other types of columns. For more information about creating and adding other types of columns, see Create a view.

    Select the columns to view in a document library

  4. To choose which columns you want to appear, click Show/hide columns.

    Document Library Edit List View

    Note: Does your screen look different than this? Your administrator may have classic mode set on the document library. If so, see Create a view.

Saved custom document library view in Office 365

Note: Does your screen look different than this? Your administrator may have classic mode set on the document library. If so, see Create a view.

  1. On the document library page, at the top of the document library, click Document Library Add a Column Button if in list view or click Document Library Arrange Button and then click Document Library Add a Column Button if in tile view.

  2. Click Show/hide columns at the bottom of the list.

    Select the columns to view in a document library

  3. In the Edit view columns pane, either drag and drop or select an item in the list and use the up or down arrows to change the order in which the columns will appear.

    Arrange columns in a document library

  4. When you're done arranging the columns, click Apply.

    Note: Does your screen look different than this? Your administrator may have classic mode set on the document library. If so, see Create a view.

  1. On the document library page, place your mouse pointer over the name of the column that you want to sort by and click the down arrow next to the column name.

    Sort Document Library View in Office 365

  2. Click one of the two sort options at the top of the menu list to sort the items in the document library. The options available here will depend on the type of data found in that column. For example, the Modified by column can be sorted alphabetically while the Modified column can be sorted by date -- older to newer or newer to older. You can also sort by size -- smaller to larger or larger to smaller.

  1. On the document library page, place your mouse pointer over the name of the column that you want to filter by and click the down arrow next to the column name.

  2. Click Filter by and then select the value that you want to use to filter the items in the document library. Only items that match the value you've chosen will then show up in the list.

    Filter document library view in Office 365

  3. To remove a filter, click Clear filter from.

  1. On the document library page, place your mouse pointer over the name of the column that you want to group by and click the down arrow next to the column name.

  2. Click Group by to group the items in the document library by the column selected.

    Document library group by view in Office 365

  1. Once you've created a custom view, an * will appear next to name of the view at the top right of the document library page to indicate that the view has been modified. To save your changes, click All Documents and then click Save view.

    Save a custom view of a document library in Office 365

  2. In the Save as box, type a name for your view and then click Save. A link to your custom view will now appear in the view menu of the library where you created the view and the * will disappear.

Set the default view for a document library

To set the default view for a document library, navigate to the view you want to set as the default and then click Set current view as the default in the view menu.

Modify a custom view of a document library

To modify a custom view of a document library, see Edit a custom view of a document library.

Delete a custom view of a document library

To delete a custom view of a document library, you must have library owner or admin permissions for the library where you want to delete the custom view. See Delete a custom view of a document library for the steps to delete a custom view of a document library.

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