Converting text to speech in Excel

Text-to-speech commands are included in Excel.

Notes    You may be able to use Windows text-to-speech functions in other Office programs:

What do you want to do?

Use text-to-speech commands in Excel

Play back worksheet data

Play back a group of cells

Play back after every cell entry

Use text-to-speech commands in Excel

  1. Next to the Quick Access Toolbar, click Customize Quick Access Toolbar.

    Excel Quick Access Toolbar Speak command

  2. Click More Commands.

  3. In the Choose commands from list, select All Commands.

  4. Scroll down, and for each text-to-speech command that you want to use, click the Speak Cells command, and then click Add.

  5. Click OK.

  6. When you want to use a text-to-speech command, click it the Quick Access Toolbar.

Note    You can use the text-to-speech commands in Excel 2007 and 2003 by pointing to Speech on the Tools menu, and then clicking Show Text to Speech Toolbar.

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Play back worksheet data

You need speakers installed to perform this procedure.

Play back a group of cells

  1. Select a group of cells to read back.

  2. Choose how the computer will read back your data by clicking By Rows Button image or By Columns Button image.

  3. Click Speak Cells Button image.

  4. To correct an error, click Stop Speaking Button image, and then use your mouse and keyboard to make the necessary changes.

  5. Click Speak Cells Button image to make the computer continue to read back your selection.

Tip   You can select a specific range of cells for the computer to read back to you, or you can click Speak Cells Button image without selecting any cells and Excel will automatically expand the selection to include the neighboring cells that contain values.

Play back after every cell entry

  1. Click Speak On Enter Button image.

  2. Enter data in a cell. After you press Enter, the computer will read back the data in the cell.

Note   If you hide the Text To Speech toolbar and you did not turn off Speak On Enter Button image, the computer continues to read back each cell entry that you make. Click Speak On Enter Button image to turn it off.

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Applies To: Excel 2016, Excel 2013, Excel 2010

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