Converting Yammer notes into Word Online documents

Yammer notes is a function currently on the top navigation bar in groups that allows users to create notes in Yammer. We are removing this feature and converting all notes into Word Online documents. All notes will be automatically converted and saved.

If you have any unpublished notes or you want to save previous versions of your notes, please follow these steps.

How to save your unpublished notes

  1. Go to your group and from the top navigation bar, click notes.

    Click Notes in the top navigation bar

  2. Click the note you want to save.

  3. If the note is not published, save the note and publish it.

    Or

    If the note is published, Yammer will automatically convert the latest version of the note to a file.

    Automatic auto save

Note: If you want to save a previous version of the note, you will have to save it manually to your computer.

FAQ

Q: How does this affect me?

A: Drafts and previous versions of your notes will go away. The latest published versions of your notes will be automatically converted to files. However, from January 27th - 29th you will be able to access them only in read-only mode.

Q: What action do I need to take?

A: You must publish the drafts and manually save previous versions of notes that you want to keep.

Note: During the weekend of January 27th - 29th, we will be converting all notes to files, so you will be able to access your notes only in read-only mode during this time frame. By January 30th, your notes will be converted to files (Word Online documents).

Q: Where and how can I access my notes after the migration?

A:On the group header, right next to where the notes tab used to be, you will see a tab called files. On this tab you will find a directory with all your Word Online documents. For each note you will find a separate file in that directory. The file name and author will be the same as your note.

Q: What is a file and what's the difference with notes?

A: Files are Word Online documents that you can access in your group header. Word Online is a much more robust text editor than notes, so will find advantages to using this tool instead of notes. However, you will lose some functionality currently available in notes, such as @ mentioning and highlighting the changes between versions.

Q: If I'm following some notes, will I continue to follow those files?

A: Yes.

Q: What if my network doesn't have Files enabled?

A:In this case you should manually save your notes. You can also utilize the Data Export or the Data Export API to get a full list of all notes on the network. You must complete this action by January 26th, 2018.

Q: What will happen to the Yammer conversations that reference a Note?

A: These links will still exist, and they will automatically update to point to the corresponding file.

Q: Will content within notes which are @ linked to files be carried over to word?

A: Yes.

Q: Will notes which are pinned in a group or as company resource remained pinned?

A: Yes.

Q: What formatting style will be used in the conversion process?

A: Most formatting will remain such as headers, bold, italics and others

Q: When will the notes functionality (i.e. notes appearing on menu) be removed?

A: On January 26th and until January 29th you will be able to access the notes in read mode only. Starting on January 30th the notes tab won’t be available anymore.

Q: Will notes automatically turn into files even if we don’t have files turned on?

A: No

Q: Can I export my notes if I don't have files turned on for my network? 

A: Admins can export all data from their networks including notes.

Q: Will we still see the version history of the word files?

A: Files have version history, however, converted notes will only keep the last version of the note. These files that used to be notes will have the version history functionality enabled after the migration.

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