Convert a document to PDF

If someone asks you to send your work as a PDF, you can save your Word document as a PDF file.

  1. Click File > Export > Create PDF/XPS.

    Create PDF/XPS button

  2. Choose where you want to save the PDF file.

    Tips    To avoid including information you don’t want to share, in the Publish as PDF or XPS window, click Options. Then click Document and uncheck the Document properties box. Set any other options you want and click OK.

    Options box for creating a PDF

  3. Click Publish.

More about PDF options

  • To make a PDF from only some of the pages in your document, choose an option under Page range.

  • To include tracked changes in the PDF, under Publish what, check the Document showing markup box. Otherwise, make sure Document is checked.

  • To create a set of bookmarks in the PDF, check the Create bookmarks using box. Then choose Headings or, if you added bookmarks to your document, Word Bookmarks.

  • If you do want to include document properties in the PDF, make sure the Document properties box is checked.

  • To make the document easier for screen-reading software to read, check the Document structure tags for accessibility box.

  • ISO 19005-1 compliant (PDF/A) This option outputs the PDF document using the PDF/A standard, which is an archiving standard. The PDF/A standard preserves the document so it will look the same when it’s opened in the future.

  • Bitmap text when fonts may not be embedded If fonts can't be embedded into the document, the PDF uses bitmap images of the text so the PDF looks the same as the original document. If this option isn’t checked and the file uses a font that can't be embedded, then the PDF reader might substitute another font.

  • Encrypt the document with a password To restrict access so only people with the password can open the PDF, click this option. When you click OK, Word opens the Encrypt PDF Document box, where you can type and re-enter a password.

Open and copy content from a PDF with Word

You can copy any content you want from a PDF by opening it in Word.

Go to File > Open and browse to the PDF file. Word opens the PDF content in a new file. You can copy any content you want from it—including images and diagrams.

Applies To: Word 2016, Word 2013

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