Configure site navigation

Site navigation features include the Quick Launch and top link bar. They make it easier for the users of your site to find the information they need. Making the information in your site easier to find is a key to the success of your site.

There are many different ways that you can configure navigation for your site. This article provides information about adding items to and removing items from the Quick Launch and top link bar. It also describes how to display the tree view to show the contents and hierarchy of the site.

In this article

Before you begin

Site configuration and permissions

Breadcrumb navigation

Configure the Quick Launch

Hide or show the Quick Launch

Add or remove a list or library from the Quick Launch

Add, edit, or delete a Quick Launch heading

Add a Quick Launch link

Edit, move, or delete a Quick Launch link

Change the order of items on the Quick Launch

Configure the top link bar

Configure the top link bar for a site

Add, edit, or remove a link from the top link bar

Reorder links on the top link bar

Show or hide the tree view

Before you begin

Site configuration and permissions

How your site was configured when it was installed and the permissions that you have on your site both affect if and how you can configure navigation for your site.

You have the necessary permission to configure navigation for your site if both of the following are true:

  • Site Settings is an option on the Site actions menu Site Actions Menu .

    Site Settings Site Menu

  • Top link bar, Quick launch, and Tree view are options in the Look and Feel section on the site settings page.
    Look and Feel

Breadcrumb navigation

You cannot configure the breadcrumb navigation. Following is an example of breadcrumb navigation.
Breadcrumb

Top of Page

Configure the Quick Launch

The Quick Launch is displayed to the side of most pages of a site, by default. It contains links to featured lists and libraries on the site. It can optionally contain links to subsites of the current site.

Quick Launch

By using the settings pages for each list or library, you can choose which lists and libraries appear on the Quick Launch. You can also change the order of links, add or delete links without going to the list or library, and add or delete sections, all from within a browser that is compatible with SharePoint technologies. You can even add links to sites, pages, content in your organizations intranet, and content on the internet.

Hide or show the Quick Launch

The Quick Launch appears by default when you create most sites. You can choose to hide or show the Quick Launch, according to the needs of your site. For example, you can show the Quick Launch on the top-level site and hide it on subsites.

  1. On the Site actions menu Site Actions Menu , click Site settings.

  2. In the Look and Feel column, click Tree view.
    Look and Feel

  3. Do one of the following:

    • To hide the Quick Launch, clear Enable Quick Launch.

    • To show the Quick Launch, select Enable Quick Launch.

  4. Click OK.

Add or remove a list or library from the Quick Launch

When you create a list or library you can configure the list or library so that a link to it is automatically added to the Quick Launch for the site. You can change this option later by editing the settings of the site.

  1. On the Quick Launch, click All Site Content.

  2. Click the name of the list or library.

  3. In the ribbon, click the List or Library tab, and then click List Settings or Library Settings.
    List Settings

    Note:  The name of the tab can vary depending on the type of list or library. For example, the Calendar list has a Calendar tab.

  4. On the List Settings or Library Settings page, in the General Settings column, click Title, description and navigation.

  5. On the General Settings page, in the Navigation section, do one of the following:

    • To add the item to the Quick Launch, click Yes.

    • To remove the item from the Quick Launch, click No.
      Display list in Quick Launch

  6. Click Save.

Add, edit, or delete a Quick Launch heading

  1. On the Site actions menu Site Actions Menu , click Site settings.

  2. In the Look and Feel column, click Quick launch.

  3. Do one of the following:

    • To add a new heading, click New Heading, type the URL and a description for the heading, and then click OK. The URL can link to any valid path, such as a folder within this site, a share within your organization’s intranet, or a link to a location on the internet.

    • To edit a heading, click the Edit button Edit next to the heading. Make any necessary changes to the URL and description, and then click OK.

    • To delete a heading, click the Edit button Edit next to the heading, click Delete, and then click OK.

Add a Quick Launch link

In addition to including links to lists or libraries on your site, you can add custom links to the Quick Launch. For example, you can include a link to information that you or members of your organization use frequently, such as a document, a calendar event, another site, or a link to an internet location.

  1. On the Site actions menu Site Actions Menu , click Site settings.

  2. In the Look and Feel section, click Quick launch.

  3. Click New Navigation Link.

  4. Type the URL, such as http://contoso/shared%20documents/vision.docx, and a description for the link.

  5. In the Heading list, select the heading under which you want the link to appear.

  6. Click OK.

Edit, move, or delete a Quick Launch link

  1. On the Site actions menu Site Actions Menu , click Site settings.

  2. In the Look and Feel section, click Quick launch.

  3. Click the Edit button Edit next to the link that you want to edit or delete, and then do one of the following:

    • To edit the link, make any necessary changes, and then click OK.

    • To move the link to a different location on the Quick Launch, in the Heading list, select the new heading under which you want the link to appear, and then click OK.

    • To delete the link, click Delete, and then click OK.

Change the order of items on the Quick Launch

You can change the order in which headings or links appear on the Quick Launch, but you can change the order of the links only under a given heading. For example, you may have a heading called Lists that contains links for Calendar and Tasks. You can move the Lists heading to a different location on the Quick Launch, but you can change the order of Calendar and Tasks only under the Lists heading. To move Calendar or Tasks to a different heading, you first need to edit the link to assign it to a different heading.

  1. On the Site actions menu Site Actions Menu , click Site settings.

  2. In the Look and Feel column, click Quick launch.

  3. Click Change Order.

  4. Click the options in the lists to change the order in which the headings and links are displayed.

  5. Click OK.

Top of Page

Configure the top link bar

The top link bar provides a way for users of your site to get to other sites in the site collection by displaying a row of tabs at the top of the pages in the site. The top link bar is displayed by default in most types of sites.

Top link bar

When you create a site, you can choose whether to include the site on the top link bar of the parent site, and whether to use the top link bar from the parent site. This provides you with three different configuration options for your site:

  • Inherited and included in parent     The site is included as a tab on the top link bar of the parent site and uses the same top link bar as the parent site. The top link bar cannot be customized at this level without first breaking the inheritance from the parent site.

  • Inherited not included parent     The site uses the same top link bar as the parent site but is not included as a tab on the top link bar of the parent site. The top link bar cannot be customized at this level without first breaking the inheritance from the parent site.

  • Unique     The site is not included as a tab on the top link bar of the parent site and does not use the same top link bar as the parent site. The top link bar is customizable at this level and is completely separate from the parent site.

Note: If a site is renamed from the General Settings page, the site name is not updated on the top link bar. To change the name that appears on the top link bar, you must edit the top link bar.

Configure the top link bar for a site

When you create a subsite, it appears by default on the top link bar of the parent site and has a unique top link bar. You can change these setting at any time. To configure the top link bar settings for a subsite:

  1. From the subsite, on the Site actions menu Site Actions Menu , click Site settings.

  2. In the Look and Feel column, click Top link bar.
    Look and Feel

  3. Do one of the following:

    • To create custom links for the subsite, click Stop Inheriting Links.

    • To use the same links as the parent site, click Use Links from Parent.

Add, edit, or remove a link from the top link bar

If your site has a unique top link bar you can customize the links that appear on the top link bar for the site. Any sites created below a parent site can also be displayed on the top link bar, provided that the sites are configured to inherit the parent top link bar. You can also include links to other sites outside of your site collection.

  1. From the site, on the Site actions menu Site Actions Menu , click Site settings.

  2. In the Look and Feel column, click Top link bar.

  3. Do one of the following:

    • To add a new link, click New Navigation Link. Type the URL, such as http://contoso/marketing/ProjectA, and a description for the link.

    • To edit a link, click the Edit button Edit next to the link. Make any necessary changes to the description.

    • To remove a link, click the Edit button Edit next to the link, click Delete, and then click OK.

  4. Click OK.

Reorder links on the top link bar

You can change the order in which the tabs are displayed on the top link bar. Changes that you make to the order of items on the top link bar of a parent site are reflected in subsites that inherit the top link bar from this parent site.

  1. From the site, on the Site actions menu Site Actions Menu , click Site settings.

  2. In the Look and Feel column, click Top link bar.

  3. Click Change Order.

  4. In the Link Order column, click options in the lists to change the order in which the links appear on the top link bar.

  5. Click OK.

Top of Page

Show or hide the tree view

The tree view is a navigation option that provides a hierarchical view of the lists, libraries, and subsites of the current site. The tree view can make it easier for the users of your site to navigate between locations in the site hierarchy, such as between a library in the current site and a list in a subsite. The tree view is displayed to the side of most pages of a site, when enabled.

Tree View

Note:  To manage navigation for a site you must have at least the permissions obtained by being added to the default Designers SharePoint group for the site. You have the necessary permissions if you can access the Sites Settings page for the site and you see the Tree View command under Look and Feel.

  1. From the site, on the Site Actions menu Site Actions Menu , click Site Settings.

  2. In the Look and Feel column, click Tree view.

  3. Do one of the following:

    • To show the tree view, select Enable Tree View, and then click OK.

    • To hide the tree view, clear Enable Tree View, and then click OK.

Top of Page

Share Facebook Facebook Twitter Twitter Email Email

Was this information helpful?

Great! Any other feedback?

How can we improve it?

Thank you for your feedback!

×