Common Office keyboard shortcuts

Which Office program are you using?

Word

Excel

PowerPoint

Outlook

Word

About keyboard shortcuts

You can quickly perform tasks by using keyboard shortcuts — one or more keys that you press on the keyboard to complete a task. For example, when you press COMMAND+ P the Print dialog box opens.

Notes   

  • Keyboard shortcut descriptions refer to the U.S. keyboard layout. Keys on other keyboard layouts might not correspond to the keys on a U.S. keyboard. Keyboard shortcuts for laptop computers might also differ.

  • The settings in some versions of the Macintosh operating system and some utility applications might conflict with keyboard shortcuts and function key operations in Office. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Macintosh operating system or see your utility application.

Working with files, applications, and tools

To

Press

Create a new file or Outlook item

COMMAND+ N

Create a new file from a template or theme

SHIFT + COMMAND+ P

Expand or minimize the ribbon

COMMAND+ OPTION + R

Save

COMMAND+ S

Print

COMMAND+ P

Open a file

COMMAND+ O

Close a file

COMMAND+ W

Quit the current application

COMMAND+ Q

Hide the current application

COMMAND+ H

Hide other applications

OPTION + COMMAND+ H

Minimize the window annam

COMMAND+ M

View Media Browser

COMMAND+ CONTROL + M

View Reference Tools

COMMAND+ OPTION + SHIFT + R

View Help

HELP

Editing and formatting

To

Press

Undo the last change

COMMAND+ Z

Redo or repeat the last action

COMMAND+ Y

Cut the selection (and copy to clipboard)

COMMAND+ X

Copy the selection to the clipboard

COMMAND+ C

Copy the formatting from the selection

COMMAND+ SHIFT + C

Copy the selection to Scrapbook

CONTROL + OPTION + C

Paste

COMMAND+ V

Paste Special

COMMAND+ CONTROL + V

Paste the formatting to the selection

COMMAND+ SHIFT + V

Paste from Scrapbook

CONTROL + OPTION + V

Select All

COMMAND+ A

Find

COMMAND+ F

Insert hyperlink

COMMAND+ K

Dialog boxes

To

Press

Move to the next text box in a dialog box

TAB

Move to the previous box, option, control, or command in a dialog box

SHIFT + TAB

Exit a dialog box or cancel an action

ESC

See also

Word keyboard shortcuts

Turn on Accessibility options

Excel

About keyboard shortcuts

You can quickly perform tasks by using keyboard shortcuts — one or more keys that you press on the keyboard to complete a task. For example, when you press COMMAND + P the Print dialog box opens.

Notes   

  • Keyboard shortcut descriptions refer to the U.S. keyboard layout. Keys on other keyboard layouts might not correspond to the keys on a U.S. keyboard. Keyboard shortcuts for laptop computers might also differ.

  • The settings in some versions of the Macintosh operating system and some utility applications might conflict with keyboard shortcuts and function key operations in Office. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Macintosh operating system or see your utility application.

Working with files, applications, and tools

To

Press

Create a new file

COMMAND + N

Create a new file from a template or theme

COMMAND+ SHIFT + P

Expand or minimize the ribbon

COMMAND + OPTION + R

Save

COMMAND + S

Print

COMMAND + P

Open a file

COMMAND + O

Close a file

COMMAND + W

Quit the current application

COMMAND + Q

Hide the current application

COMMAND + H

Hide other applications

COMMAND + OPTION + H

Minimize the window

COMMAND + M

View Media Browser

COMMAND + CONTROL + M

View Reference Tools

COMMAND + OPTION + SHIFT + R

Editing and formatting

To

Press

Undo the last change

COMMAND + Z

Redo or repeat the last action

COMMAND + Y

Cut the selection (and copy to clipboard)

COMMAND + X

Copy the selection to the clipboard

COMMAND + C

Paste

COMMAND + V

Select All

COMMAND + A

Find

COMMAND + F

Insert hyperlink

COMMAND + K

See also

Excel keyboard shortcuts

Turn on Accessibility options

PowerPoint

About keyboard shortcuts

You can quickly perform tasks by using keyboard shortcuts — one or more keys that you press on the keyboard to complete a task. For example, when you press COMMAND+ P the Print dialog box opens.

Notes   

  • Keyboard shortcut descriptions refer to the U.S. keyboard layout. Keys on other keyboard layouts might not correspond to the keys on a U.S. keyboard. Keyboard shortcuts for laptop computers might also differ.

  • The settings in some versions of the Macintosh operating system and some utility applications might conflict with keyboard shortcuts and function key operations in Office. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Macintosh operating system or see your utility application.

Working with files, applications, and tools

To

Press

Create a new file or Outlook item

COMMAND+ N

Create a new file from a template or theme

SHIFT + COMMAND+ P

Expand or minimize the ribbon

COMMAND+ OPTION + R

Save

COMMAND+ S

Print

COMMAND+ P

Open a file

COMMAND+ O

Close a file

COMMAND+ W

Quit the current application

COMMAND+ Q

Hide the current application

COMMAND+ H

Hide other applications

OPTION + COMMAND+ H

Minimize the window

COMMAND+ M

View Media Browser

COMMAND+ CONTROL + M

View Reference Tools

COMMAND+ OPTION + SHIFT + R

View Help

HELP

Editing and formatting

To

Press

Undo the last change

COMMAND+ Z

Redo or repeat the last action

COMMAND+ Y

Cut the selection (and copy to clipboard)

COMMAND+ X

Copy the selection to the clipboard

COMMAND+ C

Copy the selection to Scrapbook

CONTROL + OPTION + C

Paste

COMMAND+ V

Paste Special

COMMAND+ CONTROL + V

Paste from Scrapbook

CONTROL + OPTION + V

Select All

COMMAND+ A

Find

COMMAND+ F

Insert hyperlink

COMMAND+ K

Dialog boxes

To

Press

Move to the next text box in a dialog box

TAB

Move to the previous box, option, control, or command in a dialog box

SHIFT + TAB

Exit a dialog box or cancel an action

ESC

See also

PowerPoint keyboard shortcuts

Turn on Accessibility options

Outlook

About keyboard shortcuts

You can quickly perform tasks by using keyboard shortcuts — one or more keys that you press on the keyboard to complete a task. For example, when you press COMMAND+ P the Print dialog box opens.

Notes   

  • Keyboard shortcut descriptions refer to the U.S. keyboard layout. Keys on other keyboard layouts might not correspond to the keys on a U.S. keyboard. Keyboard shortcuts for laptop computers might also differ.

  • The settings in some versions of the Macintosh operating system and some utility applications might conflict with keyboard shortcuts and function key operations in Office. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Macintosh operating system or see your utility application.

Working with files, applications, and tools

To

Press

Create a new file or Outlook item

COMMAND+ N

Expand or minimize the ribbon

COMMAND+ OPTION + R

Save

COMMAND+ S

Print

COMMAND+ P

Open a file

COMMAND+ O

Close a file

COMMAND+ W

Quit the current application

COMMAND+ Q

Hide the current application

COMMAND+ H

Hide other applications

OPTION + COMMAND+ H

Minimize the window

COMMAND+ M

View Help

HELP

Editing and formatting

To

Press

Undo the last change

COMMAND+ Z

Redo or repeat the last action

COMMAND+ Y

Cut the selection (and copy to clipboard)

COMMAND+ X

Copy the selection to the clipboard

COMMAND+ C

Paste

COMMAND+ V

Select All

COMMAND+ A

Find

COMMAND+ F

Advanced Search

SHIFT + COMMAND+ F

Dialog boxes

To

Press

Move to the next text box in a dialog box

TAB

Move to the previous box, option, control, or command in a dialog box

SHIFT + TAB

Exit a dialog box or cancel an action

ESC

See also

Outlook keyboard shortcuts

Turn on Accessibility options

Applies To: Word for Mac 2011, Excel for Mac 2011, Outlook for Mac 2011, PowerPoint for Mac 2011



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