Common Office for Mac keyboard shortcuts

This topic lists all keyboard shortcuts for the Office for Mac products. Keyboard shortcuts allow you to quickly complete commands and functions without using a mouse. The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.

Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Office 2016 for Mac. However, not all do.

Note: If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).

In this topic

Work with files, applications, and tools

To do this

Press

Create a new file or item (context dependent)

Command + N

Create a new file from a template or theme

Shift + Command + P

Expand or minimize the ribbon

Command + Option + R

Save or sync

Command + S

Print

Command + P

Open a file or item

Command + O

Close a file or item

Command + W

Quit the current application

Command + Q

Hide the current application

Command + H

Hide other applications

Option + Command + H

Minimize the window

Command + M

Edit and format content

To do this

Press

Undo the last change

Command + Z

Redo or repeat the last action

Command + Y

Cut the selection (and copy to the clipboard)

Command + X

Copy the selection to the clipboard

Command + C

Copy the formatting from the selection

Command + Shift + C

Copy the selection to Scrapbook

Control + Option + C

Paste

Command + V

Paste Special (doesn't apply to all products)

Command + Control + V

Paste the formatting to the selection

Command + Shift + V

Select All

Command + A

Find

Command + F

Insert hyperlink

Command + K

Use dialogs

To do this

Press

*Move to the next box, option, control, or command in a dialog

Tab

*Move to the previous box, option, control, or command in a dialog

Shift + Tab

Exit a dialog or cancel an action

Esc

*May require full keyboard access. To learn how to enable full keyboard access in a Mac, see Set up your device to work with accessibility in Office 365.

More information

Set up your device to work with accessibility in Office 365

Keyboard shortcuts in Word 2016 for Mac

Keyboard shortcuts in Excel 2016 for Mac

Keyboard shortcuts in PowerPoint 2016 for Mac

Keyboard shortcuts for Outlook 2016 for Mac

Keyboard shortcuts in OneNote for Mac

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