Collaborating During Meetings

If your permissions allow, Office Live Meeting Web Access offers multiple ways for you to collaborate with other participants in a meeting. You can:

  • Ask questions of presenters, and view their responses.

  • Raise your hand to get the presenter's attention.

  • Chat one-on-one with other participants.

  • Annotate collaborative slides, such as writing or drawing on a slide.

Asking Questions

During a meeting, you can ask questions of the presenters. Questions you ask appear in the windows of all presenters at the meeting. A presenter can respond to a question in the following ways:

  • Respond privately to your question.

  • Respond to your question and allow all attendees to view the question and response (but not your identity).

  • Dismiss the question.

After you have asked a question, but before you have received a response, you can either edit or cancel the question.

To ask a question

  1. In the main command bar, click Q&A.

  2. In the Q&A pane, click in the Q&A box and type your question.

  3. Click Ask.

The Q&A box will display a message that it is waiting for a response to your question. When the response is received, it appears below the box.

To edit a question that you have asked

  1. While the Q&A box is waiting for a response to your question, click Edit.

  2. Click in the Q&A box, and type the changes to your question.

  3. Click Ask.

The Q&A box will display a message that it is waiting for a response to your question. When the response is received, it appears below the box.

To cancel a question that you have asked

  • While the Q&A box is waiting for a response to your question, next to Edit, click X.

The question is deleted from the Q&A box and no longer appears in the presenter's Live Meeting window.

Raising Your Hand

To get the attention of a presenter during a meeting, you can raise your hand. A presenter can respond to a raised hand in the following ways:

  • Start a one-on-one chat with you.

  • Give the floor to you, allowing you to type messages that appear in all participants’ windows (similar to a chat session window).

  • Dismiss your raised hand.

You can lower your hand before receiving a response, indicating that you are no longer requesting the presenter's attention.

To raise your hand

  1. In the main command bar, click Q&A.

  2. In the Q&A pane, to the right of the Q&A box, click the hand-shaped icon.

Below the Q&A box, the window will display a message that it is waiting for a response to your raised hand. When the response is received, it appears below the box.

To lower your hand

  • In the Q&A pane, to the right of the Q&A box, click the hand-shaped icon again.

Your hand is lowered, and a message no longer appears in the presenter's Live Meeting window.

Using Chat

If your permissions allow, you can chat with other participants. Chat allows participants to have brief, separate one-on-one conversations away from the larger group. If your permissions allow, you can also block individual participants from chatting with you.

To chat one-on-one with a participant

  1. In the main command bar, click Attendees.

  2. In the Attendees pane, right-click the participant name with whom you want to start a chat session, and then click Chat.

  3. In the 1:1 Chat window, type a message that you want to send to the participant, and then click Send. The chat session continues until one of you closes the 1:1 Chat window.

To block a participant from chatting one-on-one with you

  1. In the main command bar, click Attendees.

  2. In the Attendees pane, right-click the participant name that you want to block from starting a chat session with you, and then click Block Chat.

Annotating Collaborative Slides

If your permissions allow, you can annotate Live Meeting collaborative slides that are shared by you or the other participants. By using annotation tools to annotate collaborative slides, you can enhance your presentation and provide better clarity.

The following annotation tools are available:

  • Telepointer - Uses a large red dot to point to areas of the slide.

  • Write Text - Adds notes or comments to a slide.

  • Draw Shape - Draws lines, arrow, and shapes on a slide.

  • Draw Highlighter - Draws a color background on a slide, similar to a highlighter pen.

  • Draw Stamp - Adds an arrow, check mark, or X to a slide.

You can clear some or all of the annotations that you and other participants add to any slide during a meeting.

To use the Telepointer annotation tool

  1. In the lower toolbar, click the Show Telepointer button.

  2. In the presentation area, click the location on the slide to which you want to point. To move the telepointer, click and drag your pointer over the slide.

To use the Write Text annotation tool

  1. In the lower toolbar, click the Write Text button.

  2. Optionally, click the Open Text Tool Bar button and choose the formatting of the text that you want to type on the slide.

  3. Optionally, click the Select Color button and choose a color for the text that you want to type on the slide.

  4. In the presentation area, click the location on the slide where you want to add text, and begin typing the text.

To use the Draw Shape annotation tool

  1. In the lower toolbar, click the Draw Shape button.

  2. Optionally, click the Select Shape From the List button and choose the type of line or shape that you want to draw on the slide.

  3. Optionally, click the Select Color button and choose a color for the line or shape that you want to draw on the slide.

  4. In the presentation area, click the location on the slide where you want to start drawing, and drag your pointer to create the lines and shapes.

To use the Draw Highlighter annotation tool

  1. In the lower toolbar, click the Draw Highlighter button.

  2. In the presentation area, click the location on the slide where you want to start highlighting, and then drag your pointer over the highlighted area.

To use the Draw Stamp annotation tool

  1. In the lower toolbar, click the Draw Stamp button.

  2. Optionally, click the Select Stamp From the List button and choose the type of stamp that you want to add, such as an arrow, check mark, or X.

  3. In the presentation area, click the location on the slide where you want to add the stamp.

To clear an annotation from a slide

  1. In the lower toolbar, click the Clear Annotation(s) button.

  2. In the presentation area, click the annotation that you want to clear.

To clear all annotations from a slide

  1. In the lower toolbar, click the Clear All Annotations button.

  2. In the Confirm Clear Annotations dialog box, click OK.

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