Class Notebook add-in for OneNote instructions

This add-in for a OneNote Class Notebook, opened in OneNote 2013 or 2016, enables teachers to save time and work even more efficiently with their Class Notebooks. Features include:

  • Distribute new pages, sections, or section groups to students in one or more classes easily and quickly

  • Distribute a single chunk of text, an image, or an ink selection to all students in a class notebook easily

  • Set individualized learning through distribution of new materials to specified students or student groups

  • Copy a Content Library to multiple Class Notebooks easily and quickly

  • Sequentially review student work (assignments, quizzes, etc.) easily in one or more classes

  • Launch Class Notebook app functionality easily

  • Connect OneNote Class Notebooks to your Learning Management System (LMS) or Student Information System (SIS)

  • Integrate assignments and grades from the Class Notebook to your LMS or related system

  • Provide useful Professional Development and Community Resources

Class Notebook tab

When the Class Notebook add-in is installed, you'll find the Class Notebook tab in OneNote.

Class Notebook tab.

Content

This group of tools is for distributing pages or sections to students or groups of students.

Distribute page

Use this to easily distribute pages to all students in a class.

  1. Go to a Content Library or Collaboration Space that includes the page or pages you want to distribute.

  2. Select a page. You can select multiple pages to distribute by clicking a page, hold down the Shift key, and then click another page.

  3. Click Distribute Page.

  4. Choose a student section to copy the page(s) into and the page will be copied to all private student notebooks containing that section.

Tip: If the student doesn't have that section or has deleted it, the section will automatically be created and the page inserted into it.

Individual and Group Distribution

Use this feature to push out a page to specific students rather than everyone in the class. In addition, you can define Groups of students to differentiate the distribution.

Distribute page or notebook.

Groups — Here is an example where a teacher has created three different Groups of students, and can choose to copy pages to the Homework section of specific groups of students.

Distribution groups.

Cross Notebook Distribution

Use this feature to push a page to multiple Class Notebooks at the same time.

  1. Go to a Content Library or Collaboration Space that includes the page(s) you want to distribute.

  2. Select one or more pages. To select multiple pages to distribute, hold down the Ctrl key while you click the pages you want.

  3. Click the Distribute Page drop down and then click Cross Notebook Distribution.

  4. Choose the Class notebooks you want to distribute to (on left of the screenshot below).

  5. Choose a Student section to copy the page(s) into (on right of the screenshot below), and click Copy.

    Notebook distribution.

Tip: Another way to find many of these tools: Right-click any page and look for Distribute Page in the menu.

Tip: Distribute Content

Right-click a piece of a page—including any highlighted text, image or lasso-selected ink—and choose Distribute Content. This pulls up the same set of student sections, to quickly send that piece of content to all of your students instantly.

Classroom Notebook Distribute Content.

For example, a teacher can be writing notes in the Content Library for all the class to see, and then write down a specific problem, either in text or ink. By selecting and right-clicking the specific piece of content, then choosing Distribute Content, the teacher can quickly send just that piece of content to the specific section of each student in the class.

Undo a Distributed Page

Sometimes you might want to undo (or recall) a page that you just distributed. To do this, choose Distribute Page, and then choose Undo page distribution. This will recall the page and delete it from each student notebook. If any student has updated the page, then the Undo command will be disabled to ensure the teacher doesn’t accidentally delete student work. Also, every time you shut down OneNote, the Undo stack is cleared.

Screenshot of how to undo a page distribution in the Class Notebook Creator add-in.

Distribute New Sections

Use this to push a new, blank section to all students. For example, use it to create a new Labs section in each student notebook.

Tips: 

  • You can use this to create a new section in each student's private notebook, then push a set of pages to them with the Distribute Page feature explained above.

  • To distribute new sections into Section Groups of the private student notebooks, check the More options box. This will expand the dialog and allow you to choose where the new section goes into, including the section groups in the student Notebook. An example might be that you have pushed out Unit 1 and Unit 2 section groups into the student private notebooks and now you want to populate these.

    Screenshot of how to distribute new sections in the Class Notebook Creator add-in.

Distribute New Section Group

To create new Section Groups in each private student notebook, use the Distribute New Section Group feature. An example might be that you have would like to create Unit 1 and Unit 2 section groups into the student private notebooks.

Screenshot of how to distribute a new section group in the Class Notebook Creator add-in.

Distribute Content Library

Use this to copy existing Content Library sections (for example, Master Curriculum Notebook) into one or more Class Notebooks.

Tip: This feature can be useful at the beginning of a semester or school year.

Review

This allows teachers to rapidly review student work that is on a page in their notebooks.

Review Student Work

  1. Select a Class Notebook.

  2. Click Review Student Work.

  3. Choose a section (for example, Homework) to open the pane on the right that allows you to select a student.

    Tip: You can sort students by last name, and also expand/collapse all assignments.

Cross Notebook Review

This allows review of an assignment across multiple Class Notebooks when teaching the same course multiple periods. For example, a Math teacher could distribute a worksheet to three Class Notebooks on a Monday, and then on Wednesday, review the work quickly for all three classes using this feature.

  1. Click Review Student Work > Cross Notebook Review.

  2. From the Cross Notebook Review box, choose the Class Notebooks first, then the Section you want, and then click Review.

    This opens a box that allows you to click any student across the selected class notebooks, bringing up the page of that student in OneNote for rapid marking or grading.

    Tip: You can sort students by last name, and also expand/collapse all assignments.

    Review Student Work.

Cross-Notebook Review

This allows review of an assignment across multiple Class Notebooks when teaching the same course multiple periods. For example, a Math teacher could distribute a worksheet to three Class Notebooks on a Monday, and then on Wednesday, review the work quickly for all three classes using this feature.

  1. Click Review Student Work > Cross Notebook Review.

  2. From the Cross Notebook Review box, choose the Class Notebooks first, then the Section you want, and then click Review.

    This opens a box that allows you to click any student across the selected class notebooks, bringing up the page of that student in OneNote for rapid marking or grading.

    Tip: You can sort students by last name, and also expand/collapse all assignments.

    Screenshot of who to review students work in the Class Notebook add-in.

Connect OneNote to a Learning Management System or Student Information System

OneNote Class Notebooks now integrates with many Learning Management Systems (LMS) and Student Information Systems (SIS). The full list of LMSes that OneNote has partnered with is at http://www.onenote.com/edupartners. Many of these LMSes and SISes work with OneNote today, and many will be enabled in the coming weeks and months. If your system is supported it will show in the Connections dialog under the Connect to: drop down menu. LMSes and SISes that are still being worked on will show as <LMS or SIS Name> - Coming Soon. Our EDU partner site also has many training links to show specific instructions on each LMS or SIS. We also have a new site for SIS registration at http://www.onenote.com/sis.

To Connect your OneNote Class Notebook to a Learning Management System (LMS) or Student Information System (SIS), click the Connections button on the Class Notebook add-in ribbon.

When the Connections dialog opens:

  1. Select your Learning Management System from the Connect to: drop-down menu.

    In the case below, Canvas is selected. Note that there is a training link, "How to connect to Canvas," directly accessible in the dialog so teachers can easily view the specific training.

    Screenshot of the Manage Connections dialog box.

    Some LMSes, such as Brightspace, require an App ID and App key:

    Screenshot of the MAnage Connections app key requirement

  2. Click Sign in.

    You'll be prompted for your LMS username and password.

For IT Administrators: To deploy the Class Notebook Add-in with specific LMS or SIS information pre-configured for teachers, please visit the Group Policy page at http://aka.ms/classnotebookaddingrouppolicy.

Mapping your Class Notebook to your LMS course

The next step is to map your class notebook to a course in your LMS.

  1. Click the Connections button drop-down arrow and choose Map Class Notebooks.

    This should reveal all the possible courses in the LMS you have selected.

  2. From the Course column, click the drop-down menu and choose which class notebook you'd like mapped to the LMS course.

    In the example below, I am mapping my “Math 101” class notebook to my Canvas course titled “Math 101.”

  3. Press OK.

    Now when you create assignments, they'll be pushed into the course you selected in step 2.

    Screenshot of how to map class notebooks

Mapping your Students in the Class Notebook to your LMS/SIS or Gradebook course

There are some cases where you need to update or map your student names to the LMS/SIS/Gradebook course. Mapping students allows teachers to ensure that the student names in the Class Notebook match the student names in the LMS/SIS/Gradebook. Sometimes, however, the student names may be slightly different (e.g. “Jim” vs. “James”) so now you can ensure student names are properly mapped.

  1. Ensure you have mapped your Class Notebooks using the Connections button, as explained earlier.

  2. Click the Connections button drop-down arrow and select Map Students.

  3. From the Class Notebook field, click the drop-down menu and choose which class notebook you'd like.

    In the example below, we are choosing the “Math 101” class notebook.

  4. Select the Class Notebook student name and then map it to the proper Canvas course name.

    In the example below, Jim Hobbs is now mapped to James Hobbs.

  5. Click OK to save the mapping changes.

    Screenshot of how to map students to canvas student names

Create Assignments

Now that you've connected OneNote to your LMS and mapped your class notebook to the right course, you can take a OneNote page and easily create an assignment entry into the LMS or system that you are using. This allows the OneNote information for show up in the LMS assignment and calendar components and integrate with the workflow that you are already using. In addition, when you create an assignment, the page will be also copied to the section you choose for all student notebooks. To do this:

  1. Go to the page in OneNote that you want to assign. This page must live in the Content Library or Collaboration Space.

  2. In the Class Notebook ribbon tab, click the Create Assignment button.

  3. When the create assignment form opens, it will auto-suggest a Title and Description for the assignment based on your OneNote page. You can change or update this is you’d like.

  4. Next, set a date from the Due Date drop-down.

    Optionally, you can also set a specific Time that the assignment will register as due in the LMS.

  5. Now choose the student section which you would like this page to be copied to. In the example below, Homework is chosen.

  6. Click Create.

    After you click Create, two things happen:

    • The page is copied to each student’s Homework section in their private notebooks.

    • The Assignment information is pushed into the LMS or related system as an assignment with the proper due date.

      Note: Currently in this beta release, the add-in only supports grade scales of 0-100. We hope to support a variety of grading scales in the near future.

    Screenshot of the Create New Assignment dialog box in the Class Notebook add-in.

In this example, the teacher pushed the assignment into the Canvas LMS Math 101 Course, where a Math 101 Notebook has been set up. You can see that #15 POW is now showing in the Canvas Assignments list.

Screenshot of the Math 101 Canvas.

If you open the #15 POW Assignment in Canvas, you can see the information that was entered in the OneNote Create Assignment form back in step #8. The entry in the LMS contains the correct Title, Description, Due Date and Time. This assignment will also show up on the Canvas calendar so teachers and students can see all of their assignment work in one place.

Screenshot of the #15PoW Canvas

Grading

Another top request we’ve heard is the ability to push grades directly to the LMS or related system that a school is using. This allows a teacher to save time every day when entering grades. With Class Notebook Add-in update, you can now enter grades directly into OneNote that can be pushed into supported systems.

Using our #15 PoW assignment example, now let’s see how a teacher would enter grades.

  1. From the Class Notebook tab, choose the Review Student Work drop-down and then choose Homework.

    This is the section where the #15 PoW was distributed to for each student. This will bring up the Review Student work pane on the right. Notice that because the Class Notebook Add-in is connected to an LMS or related system, the Enter grades check box is now shown.

  2. Select Enter grades.

    A small field with “___/100” appears next to each student’s name.

    Screenshot of the Enter Grades option in the CLass Notebook Creator add-in.

  3. Click a student's name to open his or her assignment page in OneNote. You can mark a page in OneNote, and then also give a score in the grading field in the Review Student Work dialog as well. Repeat for each student in your list.

    Screenshot of the how to review student work in the Class Notebook Creator add-in.

  4. When you've finished grading all of your students, click the Submit button to send to your LMS or similar system.

    This will push the grades from OneNote directly into the proper student’s assignment. See the following example for how this would show up in the Grades area of Canvas.

    Screenshot of student grades entered into Canvas.

    This example shows how this would show up in the Grades area of Brightspace.

    Screenshot of student grades entered into Brightspace.

    Tip: You can go back later and update the grades if you need to as well. In this case, just pull up the Review Student Work button in the Class Notebook ribbon tab and choose Homework. Then click Enter grades and the existing grades for that assignment will be pulled down from your LMS. You can update a grade for a student, click Submit, and the new grades will be pushed to the LMS.

Manage

Each of these buttons launches a browser to access the Class Notebook app in Office 365. You would then manage each of the functions in Class Notebook online.

Manage group of Class Notebook tab.

Resources

Resources group of Class Notebook tab.

Professional Development

This button brings together useful resources and additional information and tips.

Class Notebook Resources.

Send Feedback

The Send Feedback button on the ribbon lets you send feedback directly to the development team. Click it, and your default mail client opens, ready to send us an email.

Installing the Class Notebook add-in

The Class Notebook Add-in requires OneNote 2013 or 2016 - confirm that you have one of these versions installed. If you have OneNote running, close it before starting the installer.

To install the add-in, run the Class Notebook Add-in setup that your IT Admin has provided. A few things to note:

  • If you have Windows 10, make sure you are using the desktop version of OneNote (OneNote 2013 or 2016), and not the OneNote store app (called simply OneNote).

  • When installing, install for Everyone if you can.

  • If you complete the installation and do not see the Add-in when you open OneNote, restart your computer.

  • If you still don't see the Add-in after a restart, please see troubleshooting steps below.

  • If you have any problems with setup, please contact onenote.classnotebook@uservoice.com. We have partnered with UserVoice, a third-party service, to respond to customer feedback. Click here to view the UserVoice privacy policy.

Deploying the Class Notebook Add-in

IT Administrators can deploy the Class Notebook Add-in broadly across a school or district. Instructions on how to do this can be found on the Download Center at https://www.microsoft.com/en-us/download/details.aspx?id=51934.

To deploy the Class Notebook Add-in with specific LMS or SIS information pre-configured for teachers, please visit the Group Policy page at http://aka.ms/classnotebookaddingrouppolicy.

Troubleshooting

We've worked hard to bring the best possible experience with this private alpha. Even so, you may hit snags. A few common issues and their workarounds are noted below.

OneNote won't restart

Occasionally, you may see a notification saying that the add-in has stopped working and asking you to restart OneNote. If you don't restart, OneNote may never finish starting up (showing a loading bar on launch and then saying "Sorry OneNote was unable to start at this time"). If this happens, please perform the following steps.

  1. Press Ctrl+Alt+Del and select Task Manager.

  2. Click the Details tab.

  3. Click all the OneNote.exe processes and select End Task.

  4. Do the same for any instances of DllHost.exe (there might be none).

  5. Restart OneNote.

Class Notebook Add-in doesn't show up in the ribbon

Sometimes the add-in will be disabled by OneNote. If this happens, it will not be displayed in the ribbon. To re-enable the add-in, do the following:

  1. In OneNote, click File > Options.

  2. In the OneNote Options window, select Add-ins and check to see if Class Notebook Add-in is displayed. If it isn't in the Active section, press Go... at the bottom of the page.

  3. Select the Class Notebook Add-in check box in this list and then click OK.

    COM Add-ins box.

  4. After a few moments, the ribbon tab should be displayed. If it's not, go again to File > Options > Add-ins and click Go...

  5. Click the Class Notebook Add-in entry and check to see if an error is displayed at the bottom of the window. If it is, please contact the team at classnotebook@onenote.uservoice.com. We have partnered with UserVoice, a third-party service, to respond to customer feedback. Click here to view the UserVoice privacy policy.

Quick Repair of OneNote

  1. In Windows, go to the Control Panel and then select Programs and Features and then find your Office installation (or OneNote, if you installed OneNote standalone) in the list of installed applications.

  2. Click Change.

  3. You'll see a dialog displaying options on how you would like to repair your Office programs. Select Quick Repair and then click Repair.

Release Notes

Version 0.3.14.0 (Original Release)

» View blog post about this version

Features:

  • Page distribution

  • Content distribution

  • Individual and Group distribution

  • New Section distribution

  • Content Library distribution

  • Review Student Work

  • Sort students by last name

  • Quick launcher for the Class Notebook app (Create Class Notebooks, Add/Remove students, Add/Remove teachers, Get Notebook list)

  • Professional Development links to OneNote Education training

Version 0.3.18.0 (March 2016)

» View blog post about this version

Features:

  • Support for Staff Notebooks

  • Support for printouts in page distribution

Version 0.4.0.0 (April 2016)

» View blog post about this version

Features:

  • LMS and SIS assignment and grading integration (http://www.onenote.com/edupartners)

  • The ability to undo (or “recall”) a distributed page that inadvertently went to your students

  • The ability to distribute new Section Groups to your students for scenarios like new units in class

  • The ability to distribute new sections into your students’ new Section Groups for a new project or lesson within that new unit

  • Ability for IT administrators to deploy an MSI installation of the add-in across a school or district, rather than having individual teachers need to install the add-in

  • Faster performance when distributing new sections

  • More icons (small section, notebook, and people icons)

  • Miscellaneous bug fixes, stability, and setup improvements

Version 0.4.5.0 (May 2016)

Features:

  • School Bytes assignment and grading integration

  • WinjiGo assignment and grading integration

  • Support for decimal grades across all LMSes

  • Support self-hosted LMSes

  • Support student mapping to handle cases where students have different names in Office 365 and their LMS

  • Support for IT admin right-click installation

  • [Bug] Notebook ID was not permanent, causing existing notebook mappings to disappear randomly. This has been fixed, but it will cause a one-time reset of all existing notebook mappings.

  • [Bug] The Map Class Notebook dialog box was not displaying correctly at 125% window scaling. This has been fixed.

Version 0.5.0.0 (June 2016)

  • Aeries assignment/grading integration

  • Firefly Learning assignment/grading integration

  • PowerSchool assignment/grading integration

  • Rediker assignment/grading integration

  • Skyward assignment/grading integration

  • SunGard assignment/grading integration

  • WinjiGo assignment/grading integration

Version 0.5.1.0 (July 2016)

  • Google Classroom assignment/grading integration

Version 1.0.0.0 (August 2016)

Version 1.2.0.0 (September 2016)

  • SEQTA assignment/grading integration

  • Automatic mapping of class notebooks

  • Automatic mapping of students by last name, first name

  • Refresh tokens so teachers only have to sign in to LMS/SIS once

  • Display a warning when distributing pages that contain attachments

  • [Bug] Apostrophes in section names were not being preserved correctly during page distribution

Version 1.3.0.0 (September 2016)

  • Fixes an issue with grading in MS Classroom courses with a large number of assignments

Version 1.3.1.0 (October 2016)

  • Fixed an issue affecting Schoology logins

Version 1.3.2.0 (October 2016)

  • Fixed an issue preventing student mappings from getting saved

Most recent release

Version 1.4.0.0 (November 2016)

  • Added support for SEQTA LMS

  • Fixed some bugs that happened with certain content types for Page Distribution

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