Choose the right view for the task in PowerPoint

You can view your PowerPoint slides in a variety of ways depending on the task at hand. Some views are helpful when you're creating your presentation, and some are most helpful for delivering your presentation.

You can find the different PowerPoint view options on the View tab, as shown below.

Shows the view menu in PowerPoint

You can also find the most frequently used views on the task bar at the bottom right of the slide window, as shown below.

show the view buttons at the bottom of the screen in PowerPoint

Views for creating your presentation

Normal view

You can get to Normal view from the task bar normal view button in PowerPoint at the bottom of the slide window, or from the View tab on the ribbon.

Normal view is where you’ll work most frequently to create your slides. Below, Normal view displays slide thumbnails on the left, a large window showing the current slide, and a section below the current slide where you can type your speaker notes for that slide.

Shows the normal veiw in PowerPoint

Slide Sorter view

You can get to Slide Sorter view from the task bar slide view button in PowerPoint at the bottom of the slide window, or from the View tab on the ribbon.

Slide Sorter view (below) displays all the slides in your presentation in horizontally sequenced, thumbnails. Slide show view is helpful if you need to reorganize your slides – you can just click and drag your slides to a new location, or add sections to organize your slides into meaningful groups.

shows slide sorter view in PowerPoint

For more information about sections see, Use sections to organize your slides into groups.

Notes Page view

You can show or hide your speakers notes with the Notes button notes button in PowerPoint at the bottom of the slide window, or you can get to Notes Page view from the View tab on the ribbon.

The Notes pane is located beneath the slide window. You can print your notes or include the notes in a presentation that you send to the audience, or just use them as cues for yourself while you're presenting.

speaker notes pane in powerpoint

For more information about notes, see Add speaker notes to each slide in a presentation.

Outline view

You can get to Outline view from the View tab on the ribbon.

Note    In PowerPoint 2013 and later, you can no longer get to Outline view from Normal view. You'll need to get to it from the View tab.

Use Outline view to create an outline or story board for your presentation. It displays only the text on your slides.

Outline view

Master views

To get to a master view, on the View tab, in the Master Views group, choose the master view that you want.

Master views include, Slide, Handout, and Notes. The key benefit to working in a master view is that you can make universal style changes to every slide, notes page, or handout associated with your presentation.

For more information about working with masters, see:

Views for delivering and viewing a presentation

Slide Show view

You can get to SlideShow view from the task bar slideshow view button in PowerPoint at the bottom of the slide window..

Use Slide Show view to deliver your presentation to your audience. Slide Show view occupies the full computer screen, exactly the way your presentation will look on a big screen when your audience sees it.

Presenter view

To get to Presenter view, in Slide Show view, in the lower left corner of the screen, click Show Presenter View, and then click Show Presenter View (as shown below).

Use Presenter view to view your notes while delivering your presentation. In Presenter view, your audience cannot see your notes.

Show PowerPoint presenter view menu

For more information about using Presenter view, see Use Presenter view to deliver your slide show.

Reading view

You can get to Reading view from the task bar reading view button in PowerPoint at the bottom of the slide window..

Most people reviewing a PowerPoint presentation without a presenter will want to use Reading view. It displays the presentation in a full screen like Slide Show view, and it includes a few simple controls to make it easy to flip through the slides.

If you review part of a presentation and then exit out of PowerPoint, when you reopen PowerPoint, you’ll be greeted by a bookmark reminding you where you left off.

Show PowerPoint welcome back bookmark dialog

Applies To: PowerPoint 2013



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