Check a signed document

The feature described in this Help topic is available only if any of the following versions of both Office SharePoint Server 2007 and Microsoft Office Enterprise 2007 are installed: Chinese (Traditional), Chinese (Simplified), Japanese, or Korean.

If you approved the document:

  • If you approved as an intermediate approver     You can continue to track the approval process of the files in the Approved by Me folder that you have approved, unless their approval process is completed by approval of the final approver or they are rejected in the subsequent approval steps. You can directly check the file link displayed on the Approved by Me page by opening the file and directly verifying the stamps on the displayed document. Or, click View Signature on the Signature bar displayed on the top of the screen to view the next approvers as well as the previous ones in sequential order. You can track the status without opening the file by referring to the field displayed on the Approved by Me page or going to the page that shows the file's properties. To go to the page that shows the file's properties, select the file on the Approved by Me page, and then click View Properties.

  • If you approved as the final approver     As soon as it is approved, the file is moved and stored in the folder for the department under the Archival Folders where the submitter belongs. You can also save an additional copy to another department folder as needed. For more information, contact your administrator. The date and time of when the approval is completed will be added to the original file name.

If you rejected the document:

  • If you rejected as a general approver in the sequential approval step     As soon as the document is rejected, whether by an intermediate approver or by the final approver, the approval process for that document is completed. The document is moved to the submitter's Rejected for Me folder and the subsequent steps in the approval process are canceled. If the document is rejected, an e-mail message summarizing the approval process is sent to all the participants in the approval process.

  • If you rejected as a cooperative cosigner in the parallel approval process     As soon as it is rejected, the file disappears from both the For Approval folder and the Approved by Me folder. However, the approval process continues unless all of the cosigners in the same parallel step have chosen to reject. Therefore, until the approval process is completed, the document remains in the Proposed by Me folder, not in the submitter's Rejected for Me folder. An e-mail message summarizing the approval process is not sent because the application process is not yet completed. If you reject with the rest of the cosigners having rejected, the entire current step is considered rejected, ending the entire approval process. The document is moved to the submitter's Rejected for Me folder, and an e-mail message summarizing the approval process is sent to all of the participants in the approval process.

  • If you rejected as a co-approval consigner in the parallel approval process     The approval process for that document is rejected regardless of what other approvers in the same parallel step have decided. However, other approver has to complete all the approval to move the document to the Rejected for Me folder of the submitter and to end the approval process. If the document is rejected, an e-mail message summarizing the approval process is sent to all of the participants in the approval process.

  • If you put it on hold     The document remains in the current approver's For Approval folder for later approval without moving on to the next step. The Status field changes to hold. The submitter can also see that the document's status is hold in the Proposed by Me folder. The cooperative or the co-approval approver cannot hold.

  • If you finished approval on your own authority     An intermediate approver can finish approval on his or her authority if the final approval authority has been delegated to him or her. If you choose to finish approval on your own authority and approve, the approval process is completed. All approval requests to the next approvers are not made, and the file sent to the appropriate folder in the Archival Folders. An e-mail message summarizing the approval process is sent to all of the participants in the approval process as well as the department manager of the approver.

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