Change the way you View Contacts

With Office Communicator 2007, you can switch between four different views in the Contact List. You can also hide and show a list of your most recent contacts, and sort contacts by availability.

In this topic

What views are available in the Office Communicator window?

Select a view

Customize views

How contacts are sorted in the Contact List

What views are available in the Office Communicator window?

Communicator 2007 provides the following views:

View

Purpose

Contact List

This view is the default view that you see when you start Office Communicator.

Access Levels

This view shows contacts grouped by access levels. Access levels are permission levels that you assign to contacts to determine their access to your presence information.

Access Levels Management

This view enables you to make bulk changes to access levels for contacts inside and outside your company.

Tagged Contacts

This view groups contacts that you have tagged. When you tag a contact, you indicate that you want to receive an alert from Communicator when that contact's status changes.

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Select a view

  • In the Office Communicator window, click the Change the way you view your contacts button, and then select a view option.

To select the Access Levels Management view

  • In the Office Communicator title bar, click the Menu button, click View, and then click Access Levels Management.

    Note: The Access Levels Management view is not accessible from the Change the way you view your contacts button.

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Customize views

You can customize the Contact List view as follows:

  • Show Friendly Name.     In the Office Communicator title bar, click the Menu button, click View, and then select Show Friendly Name.

  • Group Contacts by Availability.     In the Office Communicator window, click the Change the way you view your contacts button, ensure the Contact List view is selected, and then click Sort Contacts by Availability.

  • Most Recent Contacts Group.     In the Office Communicator window, click the Change the way you view your contacts button, ensure the Contact List view is selected, and then click Show Recent Contacts to hide or show a list of your most recent contacts.

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How contacts are sorted in the Contact List

By default, Communicator sorts contacts in each group in the Contact List first by availability, and then alphabetically. Available contacts (those that can be contacted) have either the Available or Busy presence status. The Recent Contacts group is an exception, and sorts contacts top-to-bottom according to those contacts with whom you’ve most recently communicated. To change the way contacts are sorted in the Contact List, select the Change View button in the Communicator window, and then select Sort Contacts by Availability. This option moves contacts with Away, Unavailable, and Unknown status into groups, leaves contacts with Busy or Available status in their groups, and then sorts the contacts alphabetically.

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