Change the scale of the horizontal (category) axis in a chart

Because a horizontal (category) axis displays text labels instead of numeric intervals, there are fewer scaling options that you can change than there are for a vertical (value) axis. However, you can change the number of categories to display between tick marks, the order in which to display categories, and the point where the two axes cross.

For information about how to change the scale of other axes, see Change the scale of the vertical (value) axis in a chart or Change the scale of the depth (series) axis in a chart.

  1. In a chart, click the horizontal (category) axis that you want to change, or do the following to select the axis from a list of chart elements:

    1. Click anywhere in the chart.
      This displays the Chart Tools, adding the Design, Layout, and Format tabs.

    2. On the Format tab, in the Current Selection group, click the arrow next to the Chart Elements box, and then click Horizontal (Category) Axis.

      Excel Ribbon Image

  2. On the Format tab, in the Current Selection group, click Format Selection.

  3. Click Axis Options if it is not selected, and then do one or more of the following:

    Important   The following scaling options are available only when a horizontal (category) axis is selected. Axis Options provides different options for a vertical (value) axis.

    1. To change the interval between tick marks, in the Interval between tick marks box, type the number that you want.

      Note   The number that you type determines how many categories are displayed between the tick marks.

    2. To change the interval between axis labels, under Interval between labels, click Specify interval unit, and then in the text box, type the number that you want.

      Tip   Type 1 to display a label for every category, 2 to display a label for every other category, 3 to display a label for every third category, and so on.

    3. To change the placement of axis labels, in the Label distance from axis box, type the number that you want.

      Tip   Type a smaller number to place the labels closer to the axis. Type a larger number if you want more distance between the label and the axis.

    4. To reverse the order of categories, select the Categories in reverse order check box.

    5. To change the axis type to a text or date axis, under Axis Type, click Text axis or Date axis, and then select the appropriate options. Text and data points are evenly spaced on a text axis. A date axis displays dates in chronological order at set intervals or base units, such as the number of days, months or years, even if the dates on the worksheet are not in order or in the same base units.

      Note   Selected by default, Automatically select based on data determines the axis type that makes the most sense for your type of data. For more information about how to display dates on a date axis, see Display dates on a category axis.

    6. To change the placement of the axis tick marks and labels, select any of the options that you want in the Major tick mark type, Minor tick mark type, and Axis labels boxes.

    7. To change the point where you want the vertical (value) axis to cross the horizontal (category) axis, under Vertical axis crosses, click At category number, and then type the number that you want in the text box, or click At maximum category to specify that the vertical (value) axis cross the horizontal (category) axis after the last category on the x-axis.

      Tip   After changing the scale of the axis, you may also want to change the way that the axis is formatted. For more information, see Change the display of chart axes.

Applies To: Excel 2007, Outlook 2007, PowerPoint 2007, Word 2007

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