Change the data file where content is saved

You have the choice to keep e-mail messages from all accounts in one data file, or you can specify a unique data file for each account. The latter lets you keep your work and personal accounts completely separate.

If you use a Microsoft Exchange Server account, you can choose to deliver some kinds of information, such as RSS Feeds, to an Outlook Data File (.pst) on your computer while keeping your messages on the server that runs Exchange.

How can I tell if I have a Microsoft Exchange Server account?

Click the File tab. Click Account Settings, and then click Account Settings. On the E-mail tab, the list of accounts indicates the type of each account.

Example of an Exchange Account in the Account Settings dialog box

This is useful when your server storage quota is a concern. Items saved on your computer in an Outlook Data File (.pst) do not count against Exchange storage quotas.

  1. Click the File tab.

  2. Click Account Settings, and then click Account Settings.
    Account Settings in the Backstage view

  3. On the E-mail tab or the RSS Feeds tab, select the e-mail account or RSS Feed that you want to change, and then click Change Folder.

    If you are using an e-mail account other than an Exchange account, such as POP3, you are already using an Outlook Data File (.pst) on your computer to save your Outlook information. If you have a second Outlook Data File (.pst) file, you can choose to use it.

    • Select the folder in the Outlook Data File (.pst) where new e-mail messages sent to your POP3 e-mail account are saved. For messages, this is usually the Inbox folder.

      I want to create a new Outlook Data File (.pst)

      1. Click New Outlook Data File.

      2. In the Create or Open Outlook Data File dialog box, in the File name box, type the name as you want it to appear in the Outlook Navigation Pane, and then click OK.

      3. By default, data files are not password-protected. To add a password to your data file, under Password, type that password that you want to use in the Password and Verify Password text boxes.

        Important    Microsoft, your Internet service provider (ISP), or your e-mail administrator do not have access to your password, nor can they assist you with recovering the contents of the Outlook Data File (.pst) if you forget the password.

      4. Select the folder in the Outlook Data File (.pst) where new e-mail messages sent to your POP3 e-mail account are saved. For messages, this is usually the Inbox folder.

  4. Click OK, and then, in the Account Settings dialog box, click Close.

Applies To: Outlook 2010



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