Change settings or remove calendars published to Office Online

You can make changes in, stop sharing, or remove a calendar that you have published to Microsoft Office Online.

What do you want to do?

Make changes in your calendar shared on Office Online

Grant access to your published calendar

Revoke access to your calendar on Office Online

Remove your calendar from Office Online

Make changes in your calendar shared on Office Online

  1. In Calendar, in the Navigation Pane, right-click the shared calendar that you want to make changes in.

  2. On the shortcut menu, point to Publish to Internet, and then click Publish to Office Online.

  3. Next to Always Show, select the number of days for which you want to share your calendar.

    Date range screenshot

  4. Next to Detail, click the arrow and choose the amount of detail to share. If you want, select the Show time within my working hours only check box to restrict shared details to only those for your specified working hours in Microsoft Office Outlook 2007.

    Calendar details

  5. Next to Permissions, choose whether your calendar information can be viewed only by specified people or searched and viewed by anyone using Office Online.

    • Only invited users can view this calendar     If you click this option, an Outlook sharing e-mail message opens after the calendar is published to Office Online. You can send the sharing e-mail message to each person who you want to grant access to your calendar. The sharing message automatically includes a link to the calendar and you can type a message if you want to.

    • Anyone can view and search for this calendar on Office Online      If you click this option, anyone who knows the link to your calendar can view it. People do not need a Windows Live ID account to log on or sign in to a service. In addition, Office Online users can find this calendar when searching for calendars.

  6. If you are publishing a calendar that anyone can view and search, type a description of your calendar in the Description box. This information helps other Office Online users find your calendar.

    By default, this calendar will be periodically updated. Changes to the calendar are published to Office Online during the next manual or automatic send/receive. By default, there is a 30 minute interval between each send/receive for each Send/Receive group. If you change the automatic send/receive interval to less than 20 minutes, calendar updates to Office Online are sent at a minimum 20 minute interval.

    To upload this calendar and then never provide updates, click Advanced, and then click Single Upload: Updates will not be uploaded.

  7. Click OK.

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Grant access to your published calendar

Note    If you have restricted who can view the calendar, a Windows Live ID enabled e-mail address is required for using the Office Online Calendar Sharing Service. There is no cost for Windows Live ID-enabling any e-mail address.

  1. In Calendar, in the Navigation Pane, right-click the calendar that you have shared on Office Online and want to invite other people to view or subscribe to.

  2. On the shortcut menu, point to Publish to Internet, and then click Share Published Calendar.

  3. In the sharing invitation e-mail message, enter the names of the people to whom you want to grant permissions.

  4. In the message body, you can include any content that you want.

    A link to your published calendar is automatically included when you send the message.

  5. When you are ready to send the sharing message, click Send.

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Revoke access to your calendar on Office Online

You can at any time stop sharing a calendar that you have published to Office Online. You can also choose to revoke permissions for specific people, or stop everyone from viewing the calendar altogether.

  1. In Calendar, in the Navigation Pane, right-click the calendar that you want to stop sharing on Office Online.

  2. On the shortcut menu, point to Publish to Internet, and then click Stop Sharing.

  3. In the Remove Calendar Permissions dialog box, select the e-mail addresses of people for whom you want to revoke access to your published calendar, and then click Remove.

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Remove your calendar from Office Online

You can at any time remove a calendar that you have published to Office Online.

Note   When you remove a calendar, no one, including yourself, is able to view the calendar on Office Online. To resume sharing the calendar, you must publish the calendar again.

  1. In Calendar, in the Navigation Pane, right-click the calendar that you want to remove from Office Online.

  2. On the shortcut menu, point to Publish to Internet, and then click Remove from Server.

    Note   You can also delete the calendar by connecting to the Office Online Internet Calendar Publishing Service. On the Calendar Management page, select the check box for the calendar you want to delete, and then click Delete.

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Applies To: Outlook 2007



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