Change settings for RSS Feeds

After you add a Really Simple Syndication (RSS) Feed, you do not have to change any other settings. However, if you want to customize your RSS Feeds, Microsoft Office Outlook 2007 offers several customization options.

What do you want to do?

Change how frequently to check for RSS Feeds

Change where an RSS Feed is delivered

Change the display name of an RSS Feed

Download linked articles as an attachment

Automatically download attachments in RSS items

Change how frequently to check for RSS Feeds

The delivery mechanism for RSS content is known as an RSS Feed. When you subscribe to an RSS Feed, Outlook periodically checks the RSS publisher's server for updated postings. How frequently this check occurs is determined by one of two settings.

RSS publishers can specify the maximum frequency at which a check for new postings should occur. RSS publishers set these limits to help manage the demand on their server. For example, an RSS Feed might have a maximum polling frequency of 60 minutes. Some publishers enforce these limits strictly.

If you attempt to check the feed for updates more frequently than the specified limit, the RSS publisher can suspend your access temporarily or cancel your RSS Feed subscription. When this happens, you can no longer get content from the RSS Feed. The ban could be temporary or permanent depending solely upon the RSS publisher. Neither Microsoft nor Outlook can assist you if your access is suspended or banned by an RSS publisher.

To check whether a time limit has been specified by an RSS publisher, do the following:

  1. On the Tools menu, click Account Settings.

  2. On the RSS Feeds tab, select a feed, and then click Change.

    In the Update Limit section, the Current provider limit time is displayed.

    Update Limit screenshot

    It is recommended that you do not clear the Update Limit check box.

If a value is not specified by your RSS Feed, the Send/Receive setting for RSS Feeds is used. To check this setting, do the following:

  1. If you have not closed the RSS Feed Options dialog box, click OK, and then on the Account Settings dialog box, click Close.

  2. On the Tools menu, point to Send/Receive, point to Send/Receive Settings, and then click Define Send/Receive Groups.

    If you do not see Send/Receive Settings, click here for instructions

    The Send/Receive Settings command might not appear if you are using Office Personalized Menus and Toolbars and have not used the Send/Receive Settings command recently. After you click Send/Receive, click the Button image expand button at the bottom of the menu to see all the commands on the menu.

  3. Under Group Name, select the group that contains the account named RSS.

    By default, RSS is contained in All Accounts. If you are not sure which group RSS is in, select a group name, and then click Edit. Repeat until you locate the group that contains RSS as displayed in the following illustration.

    Send/Receive Settings

  4. Under Setting for group "All Accounts", select the Schedule an automatic send/receive every n minutes check box.

    Note   The Group Name you select in step 3 will appear. This example assumes that the RSS account is contained in All Accounts.

    Send/Receive Groups

  5. Type a value of up to 1440 into the text box.

    Note   If you specify a time interval that is more frequent than the limit set by the publisher, Outlook uses the publisher's setting. This is to prevent you from being banned by the publisher for disregarding their request.

  6. Click Close.

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Change where an RSS Feed is delivered

You can specify the folder in which items of an RSS Feed are saved. Additionally, if you are using a Microsoft Exchange account you can choose whether your RSS Feeds are saved in your mailbox on the server running Exchange or in a Personal Folders file (.pst) on your computer.

For example, if you have an Exchange account and your e-mail messages are stored on the server, you can choose to save RSS Feeds to an alternate delivery location such as a .pst file on your computer. Since many organizations limit the amount of data that you can retain on their servers, this helps reduce the amount of data in your mailbox.

However, if you decide to keep RSS Feeds in a .pst file, you will only have access to the items on the computer where the .pst is located. RSS Feeds that save items to a folder located within your Exchange mailbox are available to you from any computer with Outlook that connects to your Exchange account. These feeds are also available if you connect to your Exchange account by using Outlook Anywhere or from Outlook Web Access.

  1. On the Tools menu, click Account Settings.

  2. Click the RSS Feeds tab.

  3. Select an RSS Feed, and then click Change Folder.

  4. Under Choose a folder, select a new RSS delivery location or create a new folder by clicking New Folder.

  5. Click OK to return to the Account Settings dialog box.

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Change the display name of an RSS Feed

The name of an RSS Feed is determined by the RSS publisher. You have the option to change the name of the feed as it appears in Outlook.

  1. On the Tools menu, click Account Settings.

  2. On the RSS Feeds tab, click Change.

  3. In the General section, type a new name in the RSS Feed Name text box.

This does not change the folder in the Navigation Pane. To change the folder name, right-click on the folder, point to Rename, type a new name, and then press ENTER.

Note   If you share an RSS Feed with someone, they will receive the RSS publisher's feed name, not the customized title that you may have used.

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Download linked articles as an attachment

Many RSS Feeds use messages that contain a brief summary of a larger message or an article with a link to the full content. You can configure Outlook to automatically download the linked content as an attachment to the RSS messages.

RSS message with full message attached

  1. On the Tools menu, click Account Settings.

  2. On the RSS Feeds tab, click Change.

  3. Under the Downloads section, select the Download the full article as an .html attachment to each item check box.

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Automatically download attachments in RSS items

RSS messages can contain attachments. By default, RSS attachments are not downloaded by Outlook. To change this, do the following:

  1. On the Tools menu, click Account Settings.

  2. On the RSS Feeds tab, click Change.

  3. Under the Downloads section, select the Automatically download Enclosures for this feed check box.


    • By default, Outlook blocks potentially unsafe attachment files such as .bat, .exe, .vbs, and .js that can contain viruses. You cannot view or access a blocked attachment. Your Inbox will display the paper clip icon in the Attachment column to let you know that the message has an attachment, and you will see a list of the blocked attachment files in the InfoBar at the top of your message.

      InfoBar screenshot

    • It is recommended that before opening attachments, you scan them for viruses with an antivirus program.

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Applies To: Outlook 2007

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