Change participant settings for a Teams meeting

Change participant settings for a Teams meeting

Default participant settings are set by an org’s IT admins. They try to optimize for most use cases, but sometimes a meeting organizer may want more granular control for specific meetings.

You can make changes to your meeting settings before a meeting by going to Meeting options. There are two ways you can get there:

  1. In Teams, go to Meetings Meetings button , select a meeting, and then Meeting options.

  2. In a meeting invitation, select Meeting options.

Then, a web page will open in your default browser with the following options:

Who can bypass the lobby?

You can decide who gets into your meetings directly and who should wait to be let in.

If you have people wait, then you (and anyone else allowed to admit people from the lobby) will see a list of people who are waiting. You can review the requests and choose whether to admit or deny them.

Who can bypass?

What happens

Recommended when...

People in my organization

Only people in your org, including colleagues and guests who have different email domains than you do, can get into your meetings directly.

You want all external guests to wait in the lobby so you can approve them one by one.

People in my organization and trusted organizations

Only people in your Teams org and external guests from trusted organizations can get into your meetings directly.

You want some external guests to wait in the lobby so you can approve them one by one.

Everyone

Anyone who has access to the meeting link gets into the meeting directly, including people who call in.

You don’t want anyone to wait in the lobby. You want everyone to be able to join your meetings without specific approval.

Notes: 

  • Meeting rooms are part of your org, so they’ll join meetings however any other account in your org does.

  • Meeting options is not yet supported on Safari. Coming soon!

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