Change meeting options during the meeting

During an online meeting, you can change the access and presenter options for people who haven’t yet joined. You can also modify private viewing and annotation privileges.

What do you want to do?

Open the meeting options page during the meeting

Set meeting access and presenter options

Set private viewing and annotation privileges

Open the meeting options page during the meeting

To set options during the meeting, do the following:

  1. In the Lync Online meeting or group conversation window, click the Join Information and Meeting Options link.

  2. In the Join Information and Meeting Options dialog box, click the Meeting Options button.

  3. Change the meeting options as required. For details, see the Set access and presenter options and Set private viewing and annotation privileges sections later in this topic.

  4. Click OK to save your changes.

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Set meeting access and presenter options

To set meeting access and presenter options, do the following:

  • In the Online Meeting Options dialog box, under Meeting access and Presenters, modify the lobby and presenter settings for people who have not yet joined the meeting.

The access options determine which participants must wait in the lobby before being admitted by a presenter. The following table describes each option in detail.

Important:  Even if the meeting lobby is enabled, participants that join the meeting by dialing in will automatically bypass the meeting lobby.

Access option

Who waits in the lobby

When to choose this option

Organizer only (locked)

Everyone

You don’t want people viewing your handouts or Microsoft PowerPoint slides before the meeting.

People I invite from my company

People who don’t have an account on your network, and people who weren’t invited

You’re discussing something sensitive or confidential.

People from my company

People who don’t have an account on your network

All the participants have an account on your organization’s network.

Everyone including people outside my company (there are no restrictions)

No one

You are inviting outside participants.

The Presenter options control which participants are automatically given presenter privileges when they join the meeting. The following table describes each option in detail.

Presenter option

Who is a presenter

When to choose this option

People from my company

Everyone who joins and has an account on your network.

In-house group work sessions, where all participants can share and modify meeting content.

Everyone including people outside my company (there are no restrictions)

Everyone who joins.

Group work sessions with people who don’t have an account on your network.

People the organizer made presenters when the meeting was scheduled

The organizer, and the participants originally chosen as presenters

You don’t want anyone else to join the meeting with presenter privileges.

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Set private viewing and annotation privileges

To change the default viewing and annotation options, do the following:

  • In the Online Meeting Options dialog box, under Privileges, do one or both of the following as appropriate:

    • Change View privately to Presenters only, Everyone, or None. Normally only presenters can page through meeting content at their own pace without affecting what everyone else in the meeting sees.

    • Change Annotate presentations to Presenters only, Everyone, or None. Normally everyone in the meeting can add annotations to a PowerPoint presentation.

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