Change how often a POP3 account sends mail and checks for new items

For POP3 email accounts, you can specify how often to check for new items.

How do I know whether I am using a POP 3 email account?

This article assumes that you have already added your POP3 email account to Microsoft Outlook.

  1. Click the File tab.

  2. Click Account Settings, and then click Account Settings.

  3. On the E-mail tab, in the Type column, look for POP/SMTP.

  1. Click the Send / Receive tab, in the Send & Receive group, click Send/Receive Groups, and then click Define Send/Receive Groups.

Keyboard shortcut    To open the Send/Receive Groups dialog box, press CTRL+ALT+S.

  1. Select the Send/Receive group that contains the POP3 email account that you want to change.

    Note:  If you have not created custom Send/Receive groups, select the All Accounts group.

  2. Under Setting for group send/receive group name, select the Schedule an automatic send/receive every n minutes check box.

  3. Enter a number between 1 and 1440. The latter will schedule an automatic send/receive one time daily.

    Note:  When you change the schedule for a Send/Receive group, all accounts in the group are changed, not just the POP3 email account.

  4. If you want, you can specify a schedule for send/receive when Microsoft Outlook is offline. Under When Outlook is Offline, select the Schedule an automatic send/receive every n minutes check box.

  5. Enter a number between 1 and 1440. The latter will schedule an automatic send/receive one time daily.

When you compose a message, and then click Send, by default, the message is sent to your mail server immediately when you are connected. This is not a feature of Send/Receive groups. To change this setting, do the following:

  1. Click the File tab.

  2. Click Options.

  3. Click Advanced.

Under Send and receive, select or clear the Send immediately when connected check box.

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