Change display options in the Calendar view

The Calendar view includes several display options that enable you to show your tasks for specific weeks or months, use different heading styles, and shade working and nonworking days.

What do you want to do?

Change the displayed dates

Change the heading titles

Change the formatting and shading in date boxes

Change the displayed dates

On the View menu, click Calendar, and then use the following steps to display different dates:

  • To display either a 5-day or a 7-day week, on the Format menu, click Timescale. On the Week Headings tab, in the Display section, click 7 days or 5 days.

  • To display only one month at a time, click Month. The scroll buttons to the left of the month header will scroll one month at a time.

  • To display only one week at a time, click Week. The scroll buttons to the left of the week header will scroll one week at a time.

  • To display a specific number of weeks or specific dates, click Custom. On the Zoom dialog box, click Number of weeks, and then enter the number of weeks that you want to display in the corresponding box, or click From, and then enter the start and end dates for the time period that you want to display in the From and To boxes.

Tip: Microsoft Office Project 2007 includes a preview pane in the Calendar view, to show you where the dates currently displayed fall within the three months surrounding the first date displayed. To turn this three-month preview pane on or off, on the Format menu, click Timescale. On the Week Headings tab, select or clear the Display month pane check box.

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Change the heading titles

Heading titles are the text that is displayed at the top of each month, week, or day on the calendar.

  1. On the View menu, click Calendar.

  2. On the Format menu, click Timescale.

  3. On the Week Headings tab, select the format that you want to use for months, days, and weeks from the Monthly titles, Daily titles, and Weekly titles lists.

  4. In the Display section, select the Display Monthly titles beginning and end dates check box to display the starting month and ending month for the displayed calendar.

    For example, if you have four weeks displayed and the first week starts at the end of June, selecting the Display Monthly titles beginning and end dates check box would display June - July as the month heading.

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Change the formatting and shading in date boxes

  1. On the View menu, click Calendar.

  2. On the Format menu, click Timescale.

  3. On the Date Boxes tab, in the Top row section, select the date title(s) that you want displayed in the upper left and upper right corners of each date box from the Left and Right lists.

    Tip: Select Overflow Indicator from the Left or Right list to display an arrow when there are more tasks scheduled than can be displayed in a date box.

  4. In the Top row section, select the shading options for the top of each date box from the Pattern and Color lists.

  5. In the Bottom row section, select the date title(s) that you want displayed in the lower left and lower right corners of each date box from the Left and Right lists.

  6. In the Bottom row section, select the shading options for the bottom of each date box from the Pattern and Color lists.

  7. On the Date Shading tab, select the calendar you want to display from the Show working time for list.

  8. To shade the date exceptions for the calendar, select the type of exception that you want to shade in the Exception type box, and then select shading options from the Pattern and Color lists.

    For example, if your organization takes a holiday on May 1 to celebrate reaching a milestone, and you have identified that holiday on the base calendar as an exception, you can select Base Calendar Nonworking Days in the Exception type box and then select shading options, and May 1 will appear shaded in the Calendar view.

    Tip: Select different shading options for the base calendar and resource calendar to show which exceptions are organization-wide and which are specific to a resource.

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