Change a column in a list or library

You can change the settings, such as the name, for a column in a list or library. Depending on the type of column and the type of list, you can make additional changes, such as how much text a user can enter. Certain settings, such as column width, can't be set without using SharePoint Designer. For more info see Create a custom list view using SharePoint Designer.

You can also change the order in which columns appear in a list or library view. For example, in a product list, you might want to change the item number or price's position in the list.

Note: To change a column for a list or library, you must at least be a member of the default Designers SharePoint group for the site.

Change the order of how the columns are displayed

  1. If the list or library is not already open, click its name on the page or in the Quick Launch.

    If the name of your list or library does not appear on a page, click settings Office 365 Settings button , click Site Contents, and then click the name of your list or library.

  2. In the ribbon, click the List or Library tab.

  3. In the Manage Views group, click Modify View..

    SharePoint Online Ribbon Library tab modify view option
  4. Click the down arrow under Position from Left in the columns section of the Modify View page for the column name you want to change.

    Reorder Library columns in Modify view dialog

  5. Repeat step 4 to change the order of all columns you want, and then click OK to save.

Change the settings for a column in a list or library

  1. If the list or library is not already open, click its name on the page or in the Quick Launch.

    If the name of your list or library does not appear on a page, click settings Office 365 Settings button , click Site Contents, and then click the name of your list or library.

  2. In the ribbon, click the List or Library tab.

    The library and browse tab on the ribbon
  3. In the Settings group, click List Settings or Library Settings.

    SharePoint Library Settings buttons on Ribbon
  4. Click the name of the column that you want to change in the Columns section on the List Settings or Library Settings page.

    Select column section of Library Settings showing column being selected.

  5. Change the settings that you want, and then click OK to save.

To add a column to a list or library, see Create a column in a list or library.

To delete a column and its data from a list or library, see Delete a column from a list or library.

See Show or hide a column in a list or library on a page for the steps to show or hide a column as an alternative to deleting in a list or library from a page on a site.

See Manage lists and libraries with many items for the steps to manage a list or library with many items.

See Add, change, or delete a list or library on a page for the steps to add, change, or delete a list or library from a page on a site.

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