Calendar views

Your browser does not support video. Install Microsoft Silverlight, Adobe Flash Player, or Internet Explorer 9.

In this video, learn how to get a handle on your schedule by changing how you view the calendar.

Change how you view the calendar

  • For example, start with the Arrange buttons on the HOME tab.

  • View a single day, the week, the work week (which excludes Saturday and Sunday), or a whole month.

  • Schedule View displays the calendar on a horizontal timeline.

Want more?

Add holidays to the calendar

Print a calendar showing appointments and meetings

Share an Outlook calendar with other people

To get a handle on your schedule, change how you view the Calendar.

Start with the Arrange buttons on the HOME tab.

View a single Day, the Week, the Work Week (which excludes Saturday and Sunday), or a whole Month.

Schedule View displays the calendar on a horizontal timeline.

Click the dialog box launcher to change view settings, such as your Work hours.

Now, go to the VIEW tab, and you can change your Layout.

For example, you can add the Reading Pane.

This is nice, if you want to view the calendar and individual items side-by-side.

Take some time to explore the other options on the VIEW tab, like Time Scale.

With this, you can change how much time detail you view.

For example, you can view time in 15-minute increments.

As your calendar grows, you can use the tools and options in Outlook to move around and find things.

These arrows at the top of the calendar move you forward or back.

Depending on which view you select, you'll move one Day, one Week, or a Month.

You can move faster by clicking a date in these calendars.

Another way to select a date is to click the Go To dialog box launcher on the HOME tab.

But often the fastest way to find an appointment or meeting is to use Search. Type your text here and press Enter.

The items containing the text appear in a list.

Double-click an item to open it.

To return to your calendar, click theX in the search box.

Up next, we'll go back to the appointment we created in the first movie, and turn it into a meeting.

Connect with an expert
Contact us
Expand your skills
Explore training

Was this information helpful?

Thank you for your feedback!

Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.

×