Built-in Actions

Actions overview

Actions make it easier for you to complete common tasks from within your Office documents. For example, you might want to send an instant message to someone from within your Word document. You can use actions to do that.

Tip   Actions were formerly known as "SmartTags" in versions of Office prior to Office 2010.

Built-in actions

The following are actions that are built in to Office 2010 and 2013:

Action:

Description:

Available in:

Address (English)

Support for SmartTags in earlier versions of Office prior to Office 2010 only.

Word and Outlook,

Date (XML)

Allows you to schedule a meeting or see the contents of your Outlook calendar on a given date.

Word, Outlook, PowerPoint, and Excel

Financial Symbol (XML)

Allows you to see information about a stock symbol.

Word and Outlook

Instant Messaging Contacts (English)

Allows you to send an instant message to someone from within your Office document.

Word and Outlook

Measurement Converter

If your document originated in another country, you can insert this action to help you convert inches to centimeters on the fly.

Word, Outlook, and PowerPoint

Person Name (English)

Allows you to see the Outlook contact information associated with a name.

Word and Outlook

Place (XML)

Support for SmartTags in earlier versions of Office prior to Office 2010 only.

Word and Outlook

Telephone Number (XML)

Support for SmartTags in earlier versions of Office prior to Office 2010 only.

Word and Outlook

Time (XML)

Support for SmartTags in earlier versions of Office prior to Office 2010 only.

Word and Outlook

Pick your actions

Note   These steps work with Word, PowerPoint, and Excel. To get to the Action settings in Outlook, on the File tab, click Options, click Mail. Next, click Editor Options, click the AutoCorrect Options, and then click the Actions tab.

  1. To activate an action, on the File tab, click Options, and then click Proofing.

  2. At the top of the Options box, click AutoCorrect Options, and click the Actions tab.

  3. If you haven't already, check the Enable additional actions in the right-click menu box.

    Activate Actions

  4. Under Available Actions, check the actions you want your Office document to recognize, and click OK.

Use actions as you work

As you work in your document, you can right-click the segment or value that serves as a trigger for the action. For example, you can right-click an instance of .5 inch, point to Additional Actions, and a pop-up list of measurement options appears so you can click the conversion you want.

Pick and additional action

Applies To: Excel 2010, Excel 2013, Outlook 2010, Word 2010, Outlook 2013, PowerPoint 2010, PowerPoint 2013, Word 2013



Was this information helpful?

Yes No

How can we improve it?

255 characters remaining

To protect your privacy, please do not include contact information in your feedback. Review our privacy policy.

Thank you for your feedback!

Support resources

Change language