Basic tasks in OneNote Online

With OneNote Online, you can use your web browser to create, open, view, edit, format, and share the OneNote notebooks that you created on OneDrive. If your organization or school as an Office 365 plan or SharePoint site, start using OneNote Online by creating or sharing notebooks in libraries on your site.

Here are some of the basic steps to help get you started with OneNote Online.

Create a new notebook

Type or write notes in the browser

Add links

Insert pictures

Draw a table

Add more pages

Add more sections

Save your notes

Share OneNote notes online

Work together in a notebook

Create a new notebook

Sign in to OneDrive or your team site and create a notebook in the browser. Click New > OneNote notebook, and give the notebook a name.

Creating a new notebook with the New menu

Top of Page

Type or write notes in the browser

OneNote Online lets you edit your cloud-based OneNote notebooks by opening them in your browser and then typing anywhere on its pages. In addition to typing and formatting text, you can also add images to your notes.

There’s no Save command in OneNote Online. All of your work is saved automatically and continuously. If you change your mind about something you’ve typed, added, or deleted in your notes, press Ctrl+Z (Windows) or ⌘+Z (Mac) to undo your last action.

Tabs along the left side of the screen represent sections, which contain pages, to help you organize your thoughts.

Sections and pages in OneNote Online

Top of Page

Add links

Whenever you type text that OneNote Online recognizes as a link (also known as a hyperlink), it automatically formats it as one. For example, if you type www.microsoft.com into your notes, OneNote Online turns that into a link. In this example, clicking the link will open the Microsoft website in your browser.

You can also manually insert links into your notes by doing the following:

  1. Select the text you want to link.

  2. Click Insert > Link.

  3. In the Link dialog box, type the link’s destination URL into the Address field and then click Insert.

Note:  To edit or remove a link, right-click it in your notes, and then click either Edit Link or Remove Link.

Top of Page

Insert pictures

With OneNote Online, you can easily insert pictures into your notes.

  1. On any page, put the cursor where you want to insert the picture.

  2. Click Insert and then do one of the following:

  3. Click Picture to insert a picture file from your computer.

  4. Click Online Pictures to search for and insert pictures from Bing Images.

When using pictures or clip art from Bing, you're responsible for respecting copyright, and the license filter in Bing can help you choose which images to use.

Top of Page

Draw a table

Tables are a great way to organize information in your notes. To create a table in OneNote Online, start by drawing a simple grid.

  1. Click Insert > Table.

  2. Move the mouse pointer over the grid to select the table size you want, and then click the left mouse button to create the table. For example, selecting a 4x6 table would create a table with 4 columns and 6 rows.

To quickly modify a table or any of its parts, click in any table cell, and then click the Layout tab that appears on the ribbon. The table tools you find here let you insert and remove rows and columns, select cells and cell ranges, show or hide table borders, and align table cells the way you want.

Top of Page

Add more pages

For more room in any section of your notebook, you can add as many pages as you want.

Do either of the following:

  1. On the left side of the screen, over the column of page tabs, choose Add Page.

    Screenshot of how to add a page in OneNote Online.

  2. Type a page title into the heading area at the top of the page, and then press Enter.

Note:  To change the order of your page tabs in the sidebar, click and drag any page tab to a new position.

Top of Page

Add more sections

To better organize your notebook into different categories, you can add as many sections as you want.

Do either of the following:

  1. On the left side of the screen, over the column of section tabs, choose Add Section.

    Screenshot of how to create a new section in OneNote Online.

  2. In the Section Name dialog box, type a meaningful description for the new section, and press OK.

Note:  To change the order of your section tabs in the sidebar, click and drag any section tab to a new position.

Top of Page

Save your notes

OneNote Online doesn’t have a Save button. That’s because you never have to save your work in OneNote.

As you work in your notebooks, OneNote Online automatically saves everything for you — no matter how small or large the changes. This frees your mind to let you think about your projects, thoughts, and ideas instead of thinking about your computer files.

If you change your mind about anything you’ve typed, added, or deleted in your notes, press Ctrl+Z (Windows) or ⌘+Z (Mac) to undo your last action.

Top of Page

Share notes online

Because your notebook is online, you can share it by sending a link instead of an email attachment. By clicking the link, people can read your notes in their web browser.

Share command in OneNote Online

Top of Page

Work together in a notebook

Working together in a notebook is a good way to brainstorm ideas or do research for a group project.

OneNote Online shows you updates as they happen, and you can see who did what on the page: Go to View > Show Authors (click it again to hide author names).

Show Authors command

OneNote keeps the notebook in sync with everyone, even if they’re using different devices. Your colleagues can be using OneNote Online, OneNote 2010, 2013, or 2016, or OneNote on their phone or tablet.

Top of Page

Was this information helpful?

Great! Any other feedback?

How can we improve it?

Thank you for your feedback!

×