Automatically add events from your email to your calendar

Many different events in your day-to-day life flow through email. From airline tickets to car rental reservations and package delivery information, you receive a vast amount of information in Outlook that you might want to keep track of.

Outlook automatically retrieves important events from your email for supported senders and adds the items to your calendar so you don't have to.

Note: This feature is available in Outlook, Outlook.com, and Outlook on the web. It can be used only with Microsoft accounts, such as an Outlook.com or Office 365 account.

What you'll see

The first time Outlook creates an event for you, you'll receive the following message, along with a list of the events being added.

Outlook can create events from your email messages

Tips: 

  • You don't have to do anything to allow Outlook to add events from your email. If you want to turn off this feature, see changing your event settings.

  • Past events or events from unsupported providers won’t be added to your calendar automatically.

Supported types of events

Outlook can create events from email that contains the following information:

  • Flight reservations

  • Hotel reservations

  • Rental car reservations

  • Package deliveries

  • Bills

  • Dining reservations

  • Event reservations - music, sports, or others

  • Service reservations - doctor appointment, car maintenance, or others

For a full list of supported providers, see Supported senders for events from email in Outlook

Notes: 

  • Flight, car, and hotel reservations are automatically added to your calendar. You can have other events, such as bills and dining reservations, automatically added to your calendar by changing your event settings.

  • If you've selected Bills, Outlook uses machine-learning algorithms to find upcoming bills. It doesn’t access your financial information or track your financial activity to find these events.

  • Currently, the Bills event type is only supported in North America.

Change your event settings

You can turn events from email on or off and choose which information is added automatically through your Outlook on the web or Outlook.com options. You can't change your events from email settings in Outlook for Windows, but a link to the Outlook on the web or Outlook.com options page is included in the email you receive the first time an event is created automatically.

Tip: To find your Outlook on the web address, choose File. On the Info tab under Account Settings, the address is shown under Access this account on the web.

  1. At the top of the page, select Settings Settings > View all Outlook settings.

  2. Select Calendar > Events from email.

  3. Under each event type, select one of the following:

    • Don’t show event summaries in email or on my calendar: You won't see summary cards for these events in your inbox and events won't appear on your calendar.

    • Only show event summary in email: You'll see summary cards for these events in your inbox but these events won't appear on your calendar.

    • Show event summaries in email and on my calendar: You'll see summary cards for these events in your inbox and these events will appear on your calendar.

By default, events created from email are marked as private so their details are only visible to you. You can choose to make your events public by unchecking the Mark events as private so only I can see them box.

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