Automatic replies (formerly Out of office assistant)

This topic shows you how to automatic replies in Outlook Web App. Automatic replies tab. Use automatic replies whenever you want to let people who send you email know that you won’t be responding to their messages right away. After automatic replies are turned on, they’ll be sent once to each sender.

If you have a Microsoft Exchange-based email account, for example, a Microsoft Office 365work or school account, and you use Outlook and Outlook Web App, you can use either one to manage your automatic replies. For information about how to set up automatic replies in Outlook, see Automatically reply to email messages with an Exchange Server account.

Set up an automatic reply

To turn on or modify automatic replies, do the following:

  1. Sign in to Outlook Web App. For help, see Sign in to Outlook Web App.

  2. At the top of the page, select Outlook (or Mail). Or, select the App launcher Office 365 app launcher icon, and then select Outlook.

    Office 365 navigation options
  3. At the top of the page, select SettingsSettings icon > Set automatic replies.

Note   The setting is also located in the Outlook Web App options. At the top of the page, select SettingsSettings icon > Options. In Options, select Organize email > Automatic replies. Or, in Options, under MAIL > Automatic processing, select Automatic replies.

Use the following information to help you set up your automatic reply:

Setting

Description

Don’t send automatic replies

Select this option to turn off automatic replies.

Send automatic replies

Select this option to turn on automatic replies.

Send replies only during this time period

Select this check box, and then enter a start time and end time to control when automatic replies are sent. If you don't set a time period, your automatic reply will remain on until you turn it off, and you’ll be reminded you have automatic replies turned on each time you sign in to your mailbox.

Send a reply once to each sender inside my organization with the following message:

Use this box to create a message that will be sent only to senders who are inside your organization. This option may not be available.

Send automatic reply messages to senders outside my organization

Select this check box if you want automatic replies to be sent to senders outside your organization.

Send replies only to senders in my Contacts list

Select this to limit automatic replies to senders who are in your Contacts folder. Senders who aren't in your Contacts folder won't receive the automatic reply.

Send replies to all external senders

Select this to send your reply to all senders outside your organization.

Send a reply once to each sender outside my organization with the following message:

If you've selected Send replies to all external senders, enter the reply you want sent in this box.

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Applies To: Outlook Web App, Outlook Web App for Office 365



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