Attend a meeting

Get the most out of your online meeting by getting ready ahead of time, becoming familiar with the audio and video controls, monitoring meeting status during the meeting, and reviewing the ways you can interact with others.

What do you want to do?

Get ready for the meeting

Check your audio and video

Verify that you have an audio device that is optimized for Lync 2010

Control audio and video

Mute or unmute your microphone

Start or stop your meeting video

Monitor meeting status

Check your connection status

View messages and alerts

Interact with meeting content

Download a meeting attachment

Use the whiteboard and annotation tools

Interact with others in the meeting

Exit the meeting

Get ready for the meeting

Get ready for the meeting by checking your audio and video settings and devices. If you plan to join from a computer without Microsoft Lync 2010 communications software installed, review the alternate meeting join options. For details, see Join a meeting remotely.

Check your audio and video

  1. In the Lync main window, click the Options button Options arrow .

  2. In the Lync - Options dialog box, click Audio Device, verify that the correct device is selected, and then click the Check Call Quality button to test the device.

  3. Click Video Device, and then verify that your camera is working correctly.

  4. Click OK.

Verify that you have an audio device that is optimized for Lync 2010

Control audio and video

Depending on how the meeting is configured, you can mute or unmute your audio and show or hide your video.

Mute or unmute your microphone

  • In the conversation window, click the Mute microphone or Unmute microphone button.

Start or stop your meeting video

  • In the conversation window, click Video.

Note:  You cannot join a video conversation if you connected to the meeting by phone.

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Monitor meeting status

Monitor the conversation window for notifications and connection status.

Check your connection status

  • In the participant list, point to the instant messaging (IM), audio, video, or sharing connection status icons next to your name.

  • In the conversation window, point to the network connectivity indicator.

View messages and alerts

  • Verify that the conversation window is visible on your desktop. Notifications appear during the meeting just above the audio controls.

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Interact with meeting content

Depending on how the meeting is set up, you can download meeting attachments and use the whiteboard and annotation tools.

Download a meeting attachment

  • In the conversation window, if one or more meeting attachments are available, click the Add or view attachments button, and then save the attachment in the location you want.

Use the whiteboard and annotation tools

  • Depending on how the meeting is configured, you can use annotation tools such as a pointer, text box, or highlighter when viewing a whiteboard or Microsoft PowerPoint presentation. For details, see Collaborate on a whiteboard.

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Interact with others in the meeting

To start a private conversation with someone in the meeting, do the following:

  • In the participant list, right-click the person’s name, and then click Send an Instant Message.

Exit the meeting

To exit the meeting, do the following:

  • Close the conversation window.

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