Add speaker notes to a slide

When you're building a presentation, you can add notes to your slides to help prepare what to say when presenting to an audience. When it comes time to present, you can use presenter view to show the notes on your monitor so that only you can see them. And if you want to share your notes with the audience, you can print them for distribution.

Add notes to your slides

To add notes to your slides, do the following:

  1. On the View menu, click Normal.

  2. Select the thumbnail of the slide you want to add notes to.

    Shows a slide selected in the thumbnail pane in PowerPoint 2016 for Mac

  3. The notes pane will appear beneath your slide. Click where it says Click to add notes and type whatever notes you'd like to add.

    Shows the notes pane in PowerPoint 216 for Mac

  4. To hide the notes pane, click the Notes button Shows the Notes button in PowerPoint 2016 for Mac on the task bar. To show the notes pane again, click it again.

View your notes while you present

If you want to view your notes while you're presenting but make sure your audience only sees what you've put on the slide itself, use presenter view. Here's how:

  1. On the View menu, click Presenter View.

  2. You'll see the main slide that you're presenting, a preview of the next slide, and any notes you've added for the current slide below the preview of the next slide.

    Shows notes in Presenter View in PowerPoint 2016 for Mac

    Your audience will only the slides that you're presenting in your presentation, and not your notes.

See also

Print your slides and handouts

Use presenter view in PowerPoint 2016 for Mac

Add a note

In normal view, you can add notes directly under the slide as you create your presentation.

  1. In the navigation pane, click the slide you want to add notes to.

    1. On the View menu, click Normal.

    2. In the top of the navigation pane, click the Slides  Slides tab  tab, and then click a slide. Depending on the width of the navigation pane, you will either see the Slides named tab and Outline named tab  named tabs or the Slides  Slides tab and Outline  Outline tab icon tabs.  

  2. Click in the notes pane located below the slide, and then type your note for the current slide.

    Tips: 

    • If you do not see the notes pane, drag the bar that is located below the slide.

    • You can apply text formatting such as bold, italic, and underline to the notes. Text formatting is visible in presenter view and notes page view.

Take meeting notes while you present

In presenter view, any speaker notes that you made for a slide when you created the presentation appear on the left side of the notes pane. You can also type meeting notes while you present.

  • Click inside the notes pane on the right, and then type your notes.

    Note: When you exit presenter view, the meeting notes appear below the speaker notes for that slide.

Change or format a note on a slide

You can change the text or format a note while you create a slide or before you print handouts that contain both slides and notes. You can apply text formatting such as bold, italic, and underline to the notes. Text formatting is visible in presenter view and notes page view.

  1. In the navigation pane, click the slide that you want to add notes to.

    1. On the View menu, click Normal.

    2. In the top of the navigation pane, click the Slides  Slides tab  tab, and then click a slide. Depending on the width of the navigation pane, you will either see the Slides named tab and Outline named tab  named tabs or the Slides  Slides tab and Outline  Outline tab icon tabs.  

  2. On the View menu, click Notes Page.

  3. Do any of the following:

    To

    Do this

    Modify notes

    Click in the notes pane, and then type your changes.

    Format your notes

    Select part or all of the text in the notes pane, and then make the formatting changes that you want.

    Note: Text formatting such as bold, italic, underline, and bulleted lists appears under notes in both presenter view and normal view. Font formatting such as font size, font type, and font color only appears under notes in presenter view. Some changes that you can make in notes page view—for example, WordArt or images—are included in printed handouts but do not appear in normal view or presenter view.

See also

Print your slides and handouts

Deliver your presentation

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