Add, remove, or move the Categories column

In your Inbox and other table views, you can quickly see which items have color categories assigned to them by looking at the Categories column. If you set a Quick Click category, you can assign a default color category to an item by using only a single click. To sort and list items by color category, you can click the column heading, or you can point to Arrange by on the View menu, and then click Categories.

The Categories column (or field) is present by default, but if you don't see it, you can add it. You can also move it to a more visible position in your Inbox.

Use single-line view in your Inbox to see column headings

Column headings are only visible in single-line view. You can quickly change between single-line view and multiline view by dragging your Inbox window wider or narrower.

What do you want to do?

Add the Categories column

Remove the Categories column

Move the Categories column

inbox view with categories column

1. Blocks of color associated with the color category assigned to the item are prominently displayed in the Categories column.

2. You can assign more than one color category to an item. A maximum of three colors will be displayed.

Add the Categories column

  1. In the main Microsoft Outlook window, on the View menu, point to Current View, and then click Customize Current View.

  2. Click Fields.

  3. In the Available fields list, click Categories, and then click Add.

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Remove the Categories column

  1. In the main Outlook window, on the View menu, point to Current View, and then click Customize Current View.

  2. Click Fields.

  3. In the Available fields list, click Categories, and then click Remove.

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Move the Categories column

  1. In the main Outlook window, on the View menu, point to Current View, and then click Customize Current View.

  2. Click Fields.

  3. In the Show these fields in this order list, click Categories, and then click Move up or Move Down until the Categories column is in the position that you want.

    Note   Moving the Categories column only affects its placement in your Inbox in single-line view. In multiline view, the Categories column is always next to the main column that shows the name and subject of each item. If you don't want to see the Categories column in multiline view, you must remove the Categories column.

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Applies To: Outlook 2007



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