Add page numbers to your Word 2010 document

You can add page numbers to the top (header), bottom (footer), and even the side margins of a Word 2010 document. Use the steps in this article to tell where and how you want your page numbers to appear.

Tip   To add other information to your header or footer such as the date and time, the author's name, document title, the document path, words like "Company Confidential", and more, see Add or remove a header or footer in Word 2010. You can also add the file name.

Add page numbers

Use this procedure to number all pages or to exclude the title (first) page.

  1. On the Insert tab, click Page Number

    Insert a page number

  2. Pick a position in your document where you want the page number to be, such as Top of Page (header), Bottom of Page (footer), Page Margins (sides), or Current Position.

    Tip   Picking Current Position inserts the page number where your cursor is currently resting in the document.

    Pick a location for your page numbers

  3. In the drop down list, pick a page number format.

  4. To return to the body of the document, press Esc or click Close Header and Footer on the Design tab.

    On the Design tab, click Close Header and Footer

    Tip   To exclude the title page from page numbering, also under Header & Footer Tools, on the Design tab, make sure the Different First Page box is checked.

    Check the Different First Page box

Add X of Y page numbers (i.e., Page 1 of 25)

Show the current page number with the total number of pages in your document.

  1. On the Insert tab, click Page Number

    Insert a page number

  2. Pick a position in your document where you want the page number to be, such as Top of Page (header), Bottom of Page (footer), or Current Position.

    Tip   Picking Current Position inserts the page number where your cursor is currently resting in the document.

    Pick a location for your page numbers

  3. In the drop-down list, under X of Y, pick Bold Number 1, Bold Number 2, or Bold Number 3.

    Pick an X of Y page format

  4. To change the numbering style, under Header & Footer Tools, on the Design tab, click Page Number, and Format Page Numbers.

    Format page numbers

  5. In the Number format list, pick a style you want, and click OK.

Add odd and even page numbers

Use this procedure to place odd page numbers in the right footer of a page and even page numbers in the left footer of a page.

  1. Click an odd-numbered page, such as the first page of your document that you want to contain a page number.

  2. On the Insert tab, click Footer.

  3. In the Built-in format list, pick Austere (Odd Page).

    Pick Austere (Odd)

  4. Under Header & Footer Tools, on the Design tab, check the Different Odd & Even Pages box.

    Check the Different Odd & Even Pages

    Note   To exclude the title page from page numbering, also under Header & Footer Tools, on the Design tab, make sure the Different First Page box is checked.

    Check the Different First Page box

  5. Under Header & Footer Tools, on the Design tab, click Next to advance the cursor to the footer for even-numbered pages.

    Click Next

  6. Under Header & Footer Tools, on the Design tab, click Footer.

  7. In the Built-in format list, pick Austere (Even Page).

Add page numbers to different sections of a document

Large documents occasionally require different page number formats in separate sections. Your title (first) page doesn't need a page number, you can use Roman numerals (i., ii., iii.) in the TOC pages, and the main document can use Arabic numerals (1, 2, 3). Use this procedure to set up different page numbering formats in a document—or check out this video.

  1. To show all hidden character symbols in your document, on the Home tab, click the hidden character symbol. Hidden Character Symbol.

    On the Home tab, click the hidden character symbol.

    Tip   This will help you to see the section breaks you'll be adding.

  2. Scroll to the bottom of the title or first page.

  3. On the Page Layout tab, click Breaks, and under Section Breaks, click Next Page.

    Click Next Page

  4. Tip   The title page is Section 1 and the remainder of the document is Section 2.

  5. Scroll to the bottom of the first page of Section 2 (the TOC), and double-click to open the footer. You'll see the Same as Previous link that you'll want to unlink.

    In the footer: Same as previous

  6. With the cursor active in the footer, under Header & Footer Tools, on the Design tab, click Link to Previous.

    Note   This breaks the link between Section 1 (title page) and Section 2 (the TOC).

  7. Scroll to the bottom of the last page of Section 2 (the TOC).

  8. On the Page Layout tab, click Breaks, and under Section Breaks, click Next Page.

    Click Next Page

  9. With the cursor active in the footer, under Header & Footer Tools, on the Design tab, click Link to Previous.

    Note   This breaks the link between Section 2 (the TOC) and Section 3 (the rest of the document).

  10. Click anywhere on the TOC, and on the Insert tab, click Page Number, Bottom of Page, and in the drop-down list, pick Plain Number 2.

  11. Under Header & Footer Tools, on the Design tab, click Page Number, and Format Page Numbers.

    Format page numbers

  12. In the Number format list, pick the Roman numeral format, and click OK.

    Pick the Roman numeral format

  13. Scroll to the footer of the first page of Section 3 (the rest of the document).

  14. On the Insert tab, click Page Number, Bottom of Page, and in the drop-down list, pick Plain Number 2.

    Notes   If the page number that appears is a number other than '1', do the following to change the number:

    • Under Header & Footer Tools, on the Design tab, click Page Number, and Format Page Numbers.

    • Under Page Numbering, in the Start at box, enter the number 1, and click OK.

    Set the starting page number

Applies To: Word 2010, Word Starter



Was this information helpful?

Yes No

How can we improve it?

255 characters remaining

To protect your privacy, please do not include contact information in your feedback. Review our privacy policy.

Thank you for your feedback!

Support resources

Change language