Add or remove an address book

You can use the Address Book in Microsoft Outlook 2010 to look up and select names, e-mail addresses, and distribution lists when you address e-mail messages.

The Outlook Address Book is a collection of address books or address lists, created from your Outlook contact folders. If you use Outlook with a Microsoft Exchange Server account, your Address Book list will include the Global Address List (GAL). The GAL contains the names and e-mail addresses of everyone that has an account with that Exchange Server and is configured automatically by Exchange.

To view address books other than the default, in Mail, on the Home tab, in the Find group, click Address Book. Then in the Address Book box, click the address list that you want to view.

Address Books list

Add an address book

  1. Click the File tab.

  2. Click Account Settings, and then click Account Settings.

    Account Settings in the Backstage view

  3. On the Address Books tab, click New.

  4. You are prompted to select one of two types of address books:

    • Add an address book by using an Internet directory service (LDAP)

      1. Click Internet Directory Service (LDAP), and then click Next.

      2. In the Server name box, type the name of the server that was provided by your Internet service provider or system administrator.

      3. If the server that you specified is password-protected, select the This server requires me to log on check box, and then type your user name and password.

      4. Click More Settings.

      5. Under Display Name, type the name for the LDAP address book that you want to be displayed in the Address Book list in the Address Book dialog box.

      6. Under Connection Details, type the port number provided by your Internet service provider (ISP) or system administrator.

      7. Click the Search tab, and then change the server settings as needed.

      8. Under Search Options, if the Search base box is empty, type the distinguished names that were provided by your administrator.

      9. Click OK, click Next, and then click Finish.

    • Add an additional address book

      1. Click Additional Address Books, and then click Next.

      2. Click the address book that you want to add, and then click Next.

Note    You must exit and restart Outlook to use the address book that you added.

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Remove an address book

  1. Click the File tab.

  2. Click Account Settings, and then click Account Settings.

    Account Settings in the Backstage view

  3. On the Address Books tab, click the address book that you want to remove, and then click Remove.

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Applies To: Outlook 2010



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