Add or remove an address book

You can use the Outlook Address Book—a collection of address books or address lists created from your contact folders—to look up and select names, email addresses, and distribution lists when you address email messages.

If you use Outlook with an Exchange Server account, your address book list will include the Global Address List (GAL). The GAL contains the names and email addresses of everyone that has an account with that Exchange Server and is configured automatically by Exchange.

What would you like to do?

The default view of an address book typically is the Global Address Book (GAL).

  1. On the Home tab, in the Find group, choose Address Book.

    Address Books list

  2. In the Address Book list, choose the address book you want to view.

  1. On the File tab, click Account Settings > Account Settings.

    Options available when you choose account settings in Outlook

  2. In the Account Settings dialog box, on the Address Books tab, click New.

    Note: Existing address books are listed.

  3. You're prompted to select one of two types of address books:

    • Add an address book by using an Internet directory service (LDAP)

      • Click Internet Directory Service (LDAP), and then click Next.

      • In the Server name box, type the name of the server that was provided by your Internet service provider or system administrator.

      • If the server that you specified is password-protected, select the This server requires me to log on check box, and then type your user name and password.

      • Click More Settings.

      • Under Display Name, type the name for the LDAP address book that you want to be displayed in the Address Book list in the Address Book dialog box.

      • Under Connection Details, type the port number provided by your Internet service provider (ISP) or system administrator.

      • Click the Search tab, and then change the server settings as needed.

      • Under Search Options, if the Search base box is empty, type the distinguished names that were provided by your administrator.

      • Click OK, click Next, and then click Finish.

    • Add an additional address book

      • Click Additional Address Books, and then click Next.

      • Click the address book that you want to add, and then click Next.

  4. Exit and restart Outlook to use the address book that you added.

Note: For Outlook 2016 and Outlook 2013, see Create an address book for more information.

  1. On the File tab, click Account Settings > Account Settings.

    Options available when you choose account settings in Outlook

  2. On the Address Books tab, click the address book that you want to remove, and then click Remove.

What would you like to do?

Note: If you want to add names or email addresses, see Add people to the address book. To make changes to the address book, see Make changes to entries in the address book.

When you open the address book for the first time, the default address book is displayed. If you have a Microsoft Exchange account, the default address book is usually your Global Address List. For IMAP, POP3, and other types of email accounts, it is usually an Outlook Address Book. You can change the default Address Book and set other address book preferences, such as which address book to check first when sending a message, and where to store personal addresses.

Address Books list

To view address books other than the default, you must select them from the list of address books in the Outlook Address Book.

Find out more

Although you can't create or use Personal Address Books any longer in Microsoft Office Outlook 2007, you can import old Personal Address Books and convert them. We recommend that you convert your Personal Address Book to Outlook Contacts, which can be displayed in the Outlook Address Book. Outlook Contacts provide flexibility and customization that are unavailable in the Personal Address Book. For example, add personal profiles for each contact, including birthdays, phone numbers, anniversaries, and website addresses.

The following types of address books can be displayed in the address book:

  • Global Address List   
    To display this address book, you must use a Microsoft Exchange Server account. The Global Address List contains the names and email addresses of everyone in your organization. The Global Address List is automatically configured with an Exchange account. The Exchange administrator or network administrator creates and maintains this address book. It can also contain email addresses for external contacts, distribution lists, conference rooms, and equipment. Subsets of the Global Address List are displayed in the address book when you choose an entry under All Address Lists on the Address Book list. You can download the Global Address List for offline use.

    Note: When you use Microsoft Office Outlook 2007 with an Exchange account in Cached Exchange Mode, the Offline Address Book is downloaded by default and updated once every 24 hours.

  • Outlook Address Book   
    This address book does not require you to use an Exchange account. The Outlook Address Book is created automatically and contains the contacts in your default Contacts folder that have either email addresses or fax numbers listed. These contacts are displayed in the Address Book dialog box when you click Contacts in the Address Book list. When Outlook is using an Exchange account in Cached Exchange Mode, the Outlook Address Book also is available offline.

    If you create additional contacts folders, you can set the properties for each folder to include the contacts as part of the Outlook Address Book.

  • Internet directory services (LDAP)   
    Internet directory services are used to find email addresses that are not in a local address book or a corporate-wide directory, such as the Global Address List. The LDAP directory requires network connectivity to connect to the LDAP server.

  • Third-party address books   
    You can add third-party address books to Outlook by using the third-party provider's Setup program. Outlook displays third-party address books in the Additional Address Book Types list.

  1. On the Tools menu, click Account Settings.

  2. On the Address Books tab, click New.

  3. You are prompted to select one of two types of address books. To add the type of address book that you want, do one of the following:

    • Add an address book by using an Internet directory service (LDAP)

      • Click Internet Directory Service (LDAP), and then click Next.

      • In the Server name box, type the name of the server that was provided by your Internet service provider or system administrator.

      • If the server that you specified is password-protected, select the This server requires me to log on check box, and then type your user name and password.

      • Click More Settings.

      • Under Display Name, type the name for the LDAP address book that you want to be displayed in the Address Book list in the Address Book dialog box.

      • Under Connection Details, type the port number provided by your Internet service provider (ISP) or system administrator.

      • Click the Search tab, and then change the server settings as needed.
        The Search Time-Out setting specifies the number of seconds that Outlook searching the LDAP directory to resolve names in a message. You can also limit the number of names listed in the address book after a successful search for a name.

      • Under Search Options, if the Search base box is empty, type the distinguished names that were provided by your administrator.

      • Click OK, click Next, and then click Finish.

    • Add an additional address book

      • Click Additional Address Books, and then click Next.

      • Click the address book that you want to add, and then click Next.

  4. You must exit and restart Outlook to use the address book that you added.

Note: If you want to add names or email addresses, see Add people to the address book. To make changes to the address book, see Make changes to entries in the address book.

  1. On the Tools menu, click Account Settings.

  2. On the Address Books tab, click the address book that you want to remove.

  3. Click Remove.

  4. Click Finish.

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