Add information to a contact by using the All Fields page

When you add or update information for a contact, you can view all of the information fields in a table by using the All Fields   page. Then you can add the new information in the table. When you switch back to the contact form, the updated information will be available in the corresponding field.

In this section

More about the All Fields page

Add or update contact information

Add a user-defined field

More about the All Fields page

Not all fields fit onto the contact form. However, on the All Fields page of the form, you can see all the information that is entered for a contact, sorted into tables according to the type of information. For instance, if you want to view or edit only the address for a contact, you can choose the table that lists the fields for the address information. You can also define your own fields for contact information.

Note: The updated information appears only if its corresponding field is displayed in the contact form. If the field is not displayed, perhaps because of space constraints, the information is available in the list in the related section of the contact form or in the related All Fields table.

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Add or update contact information

  1. In an open contact, on the Contact tab, in the Show group, click All Fields.

  2. In the Select from list, choose the type of information that you want to add or change.

  3. Locate the information that you want to add or change in the Name column, and in the Value column next to it, type the information.

  4. When you finish updating the information, on the Contact tab, in the Actions group, click Save & Close.

Note: To display the open contact at any time, in All Fields view, on the Contact tab, in the Show group, click General. The new information is not saved, however, until you click Save & Close in either view.

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Add a user-defined field

  1. In an open contact, on the Contact tab, in the Show group, click All Fields.

  2. In the Select from list, choose User-defined fields in this item.

  3. Click New.

  4. In the New Field dialog box, in the Name box, type a name for the field.

  5. In the Type and Format lists, select the appropriate properties for the field.

  6. Click OK.

Note: To make changes to user-defined fields, click the field, click Properties, and then make the changes.

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