Add, copy, or delete a text box

You can add, copy, or delete text boxes in your Microsoft Office applications. A text box lets you add text anywhere in your file. For example, you can create pull quotes or sidebars that call attention to important information.

Add a text box

To learn how to add a text box, select an application from the drop-down list.

  1. On the Insert tab, in the Text group, click Text Box.

    Text Box button in the Text group

  2. In the worksheet, click and drag to draw the text box the size that you want.

  3. To add text, click inside the box and type or paste your text.

    Notes: 

    • To format text in the text box, select the text, and then use the formatting options in the Font group on the Home tab.

      Options in the Font group

    • To position the text box, click it, and then when the pointer becomes crossed arrows ( Four-headed arrow ), drag the text box to a new location.

    • You can also change or remove a border from a text box or shape.

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  1. Click in the body of an open email message.

  2. On the Insert tab, in the Text group, click Text Box, and then click Draw Text Box.

    Text Box menu in the Text group

  3. Click and drag in the message body to draw a text box the size that you want.

  4. To add text, click inside the box and type or paste your text.

    Notes: 

    • To format text in the text box, select the text, and then use the formatting options in the Basic Text group on the Message tab.

      Options in the Basic Text group

    • To position the text box, click it, and then when the pointer becomes a Four-headed arrow , drag the text box to a new location.

    • To control how text wraps around the box, click Layout Options Layout Options button , and then select an option from the list.

      Text box layout options

    • You can also change or remove a border from a text box or shape.

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  1. On the Insert tab, in the Text group, click Text Box.

    Text Box button in the Text group

  2. Click in the presentation, and then drag to draw the text box the size that you want.

  3. To add text, click inside the box and type or your paste text.

If you aren't using a mouse

  1. Press Alt+N to go to the Insert tab.

  2. Use the arrow keys to move to the Text Box button.

  3. Press Ctrl+Enter to add the text box to your slide, then type your text.

    Notes: 

    • To format text in the text box, select the text, and then use the formatting options in the Font group on the Home tab.

      Options in the Font group

    • To position the text box, click it, and then when the pointer becomes a Four-headed arrow , drag the text box to a new location.

    • You can also change or remove a border from a text box or shape.

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  1. In a project with a Gantt chart, click the Format tab and click Drawing.

  2. Click Text Box, and then drag in the Gantt chart to draw the text box to the size you want.

  3. To add text, click inside the box and type or paste your text.

    Notes: 

  1. On the Insert tab, in the Text group, click Text Box, and then select one of the pre-formatted text boxes from the list, click More Text Boxes from Office.com, or click Draw Text Box.

    Text Box button in the Text group

  2. If you click Draw Text Box, click in the document, and then drag to draw the text box the size that you want.

  3. To add text, click inside the box and type or your paste text.

If you aren't using a mouse

  1. Press and release ALT, N, and then press X.

  2. Press the arrow keys to select the text box that you want, and then press ENTER.

  3. Type the text that you want.

  4. When you are finished typing and want to switch back to editing text in your document, press ESC.

    Notes: 

    • To format the text in the text box, select the text, and then use the formatting options in the Font group on the Home tab.

      Options in the Font group

      To format the text box itself, use the commands on the Format contextual tab, which appears under Drawing Tools when you select a text box.

    • To position the text box, click it, and then when the pointer becomes a Four-headed arrow , drag the text box to a new location.

    • You can also change or remove a border from a text box or shapechange or remove a text box or shape border.

    • If you have multiple text boxes, you can link them together so that text will flow from one box to another. Click one of the text boxes and on the Format tab, under Drawing Tools, in the Text group, click Create Link.

      The Format tab under Drawing Tools in the Word 2010 ribbon.

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Copy a text box

  1. Click the border of the text box that you want to copy.

  2. Press Ctrl+C.

    Note: Make sure the pointer is on the border of the text box, not inside it. If the pointer is inside, pressing Ctrl+C will copy the text, not the text box.

  3. Select a location and press Ctrl+V to paste the text box.

Delete a text box

  • Click the border of the text box that you want to delete, and then press Delete.

    Note: Make sure the pointer is on the border of the text box and not inside it. If the pointer is inside the box, pressing Delete will delete the text inside the text box, not the box.

Add a text box

To learn how to add a text box, select an application from the drop-down list.

  1. On the Insert tab, in the Text group, click Text Box.

    The Text group on the Insert tab in the Excel 2010 ribbon.

  2. Click in the worksheet, and then drag to draw the text box the size that you want.

  3. To add text to a text box, click inside the text box, and then type or paste text.

    Notes: 

    • To format text in the text box, select the text, and then use the formatting options in the Font group on the Home tab.

      The Font group on the Home tab in the Excel 2010 ribbon.

    • To position the text box, click it, and then when the pointer becomes a Four-headed arrow , drag the text box to a new location.

    • You can also change or remove a text box or shape border.

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  1. Click in the body of an open email message.

  2. On the Insert tab, in the Text group, click Text Box, and then click Draw Text Box.

    Text Box menu in the Text group

  3. Click and drag in the message body to draw a text box the size that you want.

  4. To add text, click inside the box and type or paste your text.

    Notes: 

    • To format text in the text box, select the text, and then use the formatting options in the Basic Text group on the Message tab.

      Options in the Basic Text group

    • To position the text box, click it, and then when the pointer becomes a Four-headed arrow , drag the text box to a new location.

    • To control how text wraps around the box, click Layout Options Layout Options button , and then select an option from the list.

      Text box layout options

    • You can also change or remove a border from a text box or shape.

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  1. On the Insert tab, in the Text group, click Text Box.

    The Text group on the Insert tab in the PowerPoint 2010 ribbon.

  2. Click in the presentation, and then drag to draw the text box the size that you want.

  3. To add text to a text box, click inside the text box, and then type or paste text.

    Notes: 

    • To format text in the text box, select the text, and then use the formatting options in the Font group on the Home tab.

      The Font group on the Home tab in the PowerPoint 2010 ribbon.

    • To position the text box, click it, and then when the pointer becomes a Four-headed arrow , drag the text box to a new location.

    • You can also change or remove a text box or shape border.

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  1. On the Insert tab, in the Text group, click Text Box, and then click Draw Text Box.

  2. Click in the document, and then drag to draw the text box the size that you want.

  3. To add text to a text box, click inside the text box, and then type or paste text.

    Notes: 

    • If you have problems printing text boxes, make sure that the Print drawings created in Word check box is selected.

      To do this, click the File tab, click Options, click Display, and then under Printing Options, select the Print drawings created in Word check box.

    • To format text in the text box, select the text, and then use the formatting options in the Font group on the Home tab.

      The Font group on the Home tab in the Word 2010 ribbon.

    • To position the text box, click it, and then when the pointer becomes a Four-headed arrow , drag the text box to a new location.

    • You can also change or remove a text box or shape border.

    • If you have drawn multiple text boxes, you can link them together so that text will flow from one box to another. Click one of the text boxes and then under Drawing Tools, on the Format tab, in the Text group, click Create Link.

      The Format tab under Drawing Tools in the Word 2010 ribbon.

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Copy a text box

  1. Click the border of the text box that you want to copy.

  2. On the Home tab, in the Clipboard group, click Copy The Copy button. .

    Make sure that the pointer is not inside the text box, but rather on the border of the text box. If the pointer is not on the border, pressing Copy will copy the text inside the text box and not the text box.

  3. On the Home tab, in the Clipboard group, click Paste.

    The Clipboard group on the Home tab.

Delete a text box

  • Click the border of the text box that you want to delete, and then press DELETE.

    Make sure that the pointer is not inside the text box, but rather on the border of the text box. If the pointer is not on the border, pressing DELETE will delete the text inside the text box and not the text box.

Add a text box

To learn how to add a text box, select an application from the drop-down list.

  1. On the Insert tab, in the Text group, click Text Box.

    Excel Ribbon Image

  2. Click in the worksheet, and then drag to draw the text box the size that you want.

  3. To add text to a text box, click inside the text box, and then type or paste text.

    Notes: 

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  1. In an e-mail message, on the Insert tab, in the Text group, click Text Box, and then click Draw Text Box.

    Outlook Ribbon Image

  2. Click in the e-mail message, and then drag to draw the text box the size that you want.

  3. To add text to a text box, click inside the text box, and then type or paste text.

    Notes: 

    • To format text in the text box, use the formatting options in the Font group on the Format Text tab.

      Outlook Ribbon Image

    • To position the text box, click it, and then when the pointer becomes a Four-headed arrow , drag the text box to a new location.

    • You can change or remove a text box border or add a fill or effect to a shape or text box.

    • To draw a border around existing text, see Change the appearance of your e-mail message.

    • If you have drawn multiple text boxes, you can link them together so that text will flow from one box to another. Click one of the text boxes and then under Text Box Tools, on the Format tab, in the Text group, click Create Link.

      Text Box Tools Format tab image

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  1. On the Insert tab, in the Text group, click Text Box.

    PowerPoint Ribbon Image

  2. Click in the presentation, and then drag to draw the text box the size that you want.

  3. To add text to a text box, click inside the text box, and then type or paste text.

    Notes: 

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  1. On the Insert tab, in the Text group, click Text Box, and then click Draw Text Box.

    Word Ribbon Image

  2. Click in the document, and then drag to draw the text box the size that you want.

  3. To add text to a text box, click inside the text box, and then type or paste text.

    Notes: 

    • To format text in the text box, use the formatting options in the Font group on the Home tab.

      Word Ribbon Image

    • To position the text box, click it, and then when the pointer becomes a Four-headed arrow , drag the text box to a new location.

    • You can change or remove a text box border or add a fill or effect to a shape or text box.

    • To draw a border around existing text, see Decorate documents or pictures with borders.

    • If you have drawn multiple text boxes, you can link them together so that text will flow from one box to another. Click one of the text boxes and then under Text Box Tools, on the Format tab, in the Text group, click Create Link.

      Text Box Tools Format tab image

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Copy a text box

  1. Click the border of the text box that you want to copy.

  2. Right-click and select Copy from the menu.

    Make sure that the pointer is not inside the text box, but rather on the border of the text box. If the pointer is not on the border, pressing Copy will copy the text inside the text box and not the text box.

  3. Place your cursor where you want the copied text box to be, right-click, and then click Paste.

    The Clipboard group on the Home tab.

Delete a text box

  • Click the border of the text box that you want to delete, and then press DELETE.

    Make sure that the pointer is not inside the text box, but rather on the border of the text box. If the pointer is not on the border, pressing DELETE will delete the text inside the text box and not the text box.

  • To delete multiple check boxes at the same time, hold down CTRL, and click the border of each text box in turn, and then press DELETE.

  • To delete a text box but save the text inside it, select the text inside the text box, and then press CTRL+C to copy the text onto the clipboard before you delete the text box.

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