Add, copy, or delete a text box

You can add, copy, or delete text boxes in Excel, Outlook, PowerPoint, Project, or Word. A text box lets you add text anywhere in your file. For example, you can create pull quotes or sidebars that call attention to key facts.

Add a text box

Excel

Outlook

PowerPoint

Project

Word

Copy a text box

Delete a text box

Excel

  1. On the Insert tab, in the Text group, click Text Box.

    The Text group on the Insert tab in the Excel 2010 ribbon.

  2. In the worksheet, click and drag to draw the text box the size that you want.

  3. To add text, click inside the box and type or paste your text.

    Notes   

    • To format text in the text box, select the text, and then use the formatting options in the Font group on the Home tab.

      The Font group on the Home tab in the Excel 2010 ribbon.

    • To position the text box, click it, and then when the pointer becomes crossed arrows (Four-headed arrow), drag the text box to a new location.

    • You can also change or remove a border from a text box or shape.

Top of Page

Outlook

  1. Click in the body of an open email message.

  2. On the Insert tab, in the Text group, click Text Box, and then click Draw Text Box.

  3. Click and drag in the message body to draw a text box the size that you want.

  4. To add text, click inside the box and type or paste your text.

    Notes   

    • To format text in the text box, select the text, and then use the formatting options in the Basic Text group on the Message tab.

      The Basic Text ribbon group in Outlook

    • To position the text box, click it, and then when the pointer becomes a Four-headed arrow, drag the text box to a new location.

    • To control how text wraps around the box, click Layout Options The Layout Options button, and then select an option from the list.

      The Layout Options list in Outlook

    • You can also change or remove a border from a text box or shape.

PowerPoint

  1. On the Insert tab, in the Text group, click Text Box.

    The Text group on the Insert tab in the PowerPoint 2010 ribbon.

  2. Click in the presentation, and then drag to draw the text box the size that you want.

  3. To add text, click inside the box and type or your paste text.

If you aren't using a mouse

  1. Press Alt+N to go to the Insert tab.

  2. Use the arrow keys to move to the Text Box button.

  3. Press Ctrl+Enter to add the text box to your slide, then type your text.

    Notes   

    • To format text in the text box, select the text, and then use the formatting options in the Font group on the Home tab.

      The Font group on the Home tab in the PowerPoint 2010 ribbon.

    • To position the text box, click it, and then when the pointer becomes a Four-headed arrow, drag the text box to a new location.

    • You can also change or remove a border from a text box or shape.

Top of Page

Project

  1. In a project with a Gantt chart, click the Format tab and click Drawing.

  2. Click Text Box, and then drag in the Gantt chart to draw the text box to the size you want.

  3. To add text, click inside the box and type or paste your text.

    Notes   

Top of Page

Word

  1. On the Insert tab, in the Text group, click Text Box, and then select one of the pre-formatted text boxes from the list, click More Text Boxes from Office.com, or click Draw Text Box.

  2. If you click Draw Text Box, then click in the document, and then drag to draw the text box the size that you want.

  3. To add text, click inside the box and type or your paste text.

If you aren't using a mouse

  1. Press and release ALT, N, and then press X.

  2. Press the arrow keys to select the Text box that you want, and then press ENTER.

  3. Type the text that you want.

  4. When you are finished typing and want to switch back to editing text in your document, press ESC.

    Notes   

    • If you have problems printing text boxes, make sure that the Print drawings created in Word check box is selected.

      To do this, click the File tab, click Options, click Display, and then under Printing Options, select the Print drawings created in Word check box.

    • To format the text in the text box, select the text, and then use the formatting options in the Font group on the Home tab.

      The Font group on the Home tab in the Word 2010 ribbon.

      To format the text box itself, use the commands on the Format contextual tab, which appears under Text Box Tools when you select a text box.

      The Format contenxtual tab

    • To position the text box, click it, and then when the pointer becomes a Four-headed arrow, drag the text box to a new location.

    • You can also change or remove a border from a text box or shapechange or remove a text box or shape border.

    • If you have multiple text boxes, you can link them together so that text will flow from one box to another. Click one of the text boxes and on the Format tab, under Drawing Tools, in the Text group, click Create Link.

      The Format tab under Drawing Tools in the Word 2010 ribbon.

Top of Page

Copy a text box

  1. Click the border of the text box that you want to copy.

  2. Press Ctrl+C.

    Make sure the pointer is on the border of the text box, not inside it. If the pointer is inside, pressing Ctrl+C will copy the text, not the text box.

  3. Select a location and press Ctrl+V to paste the text box.

Top of Page

Delete a text box

  • Click the border of the text box that you want to delete, and then press Delete.

    Make sure the pointer is on the border of the text box and not inside it. If the pointer is inside the box, pressing Delete will delete the text inside the text box, not the box.

Top of Page

Applies To: PowerPoint 2013, Outlook 2013, Excel 2016 Preview, Word 2016 Preview, PowerPoint 2016 Preview, Project Professional 2016 Preview, Project Professional 2013, Outlook 2016 Preview, Project Standard 2013, Excel 2013, Project Standard 2016 Preview, Word 2013



Was this information helpful?

Yes No

How can we improve it?

255 characters remaining

To protect your privacy, please do not include contact information in your feedback. Review our privacy policy.

Thank you for your feedback!

Support resources

Change language