Add, copy, or delete a text box

You can add, copy, or delete text boxes in Excel, Outlook, PowerPoint, Project, or Word. A text box lets you add text anywhere in your file. For example, you can create pull quotes or sidebars that call attention to key facts.

Add a text box

Excel

Outlook

PowerPoint

Project

Word

Copy or delete a text box

Copy a text box

Delete a text box

Excel

  1. On the Insert tab, in the Text group, click Text Box.

    Text Box button in the Text group

  2. In the worksheet, click and drag to draw the text box the size that you want.

  3. To add text, click inside the box and type or paste your text.

    Notes: 

    • To format text in the text box, select the text, and then use the formatting options in the Font group on the Home tab.

    • To position the text box, click it, and then when the pointer becomes crossed arrows (Four-headed arrow), drag the text box to a new location.

    • You can also change or remove a border from a text box or shape.

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Outlook

  1. Click in the body of an open email message.

  2. On the Insert tab, in the Text group, click Text Box, and then click Draw Text Box.

    Text Box menu in the Text group

  3. Click and drag in the message body to draw a text box the size that you want.

  4. To add text, click inside the box and type or paste your text.

    Notes: 

    • To format text in the text box, select the text, and then use the formatting options in the Basic Text group on the Message tab.

      Options in the Basic Text group

    • To position the text box, click it, and then when the pointer becomes a Four-headed arrow, drag the text box to a new location.

    • To control how text wraps around the box, click Layout Options Layout Options button, and then select an option from the list.

      Text box layout options

    • You can also change or remove a border from a text box or shape.

PowerPoint

  1. On the Insert tab, in the Text group, click Text Box.

    Text Box button in the Text group

  2. Click in the presentation, and then drag to draw the text box the size that you want.

  3. To add text, click inside the box and type or your paste text.

If you aren't using a mouse

  1. Press Alt+N to go to the Insert tab.

  2. Use the arrow keys to move to the Text Box button.

  3. Press Ctrl+Enter to add the text box to your slide, then type your text.

    Notes: 

    • To format text in the text box, select the text, and then use the formatting options in the Font group on the Home tab.

      Options in the Font group

    • To position the text box, click it, and then when the pointer becomes a Four-headed arrow, drag the text box to a new location.

    • You can also change or remove a border from a text box or shape.

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Project

  1. In a project with a Gantt chart, click the Format tab and click Drawing.

  2. Click Text Box, and then drag in the Gantt chart to draw the text box to the size you want.

  3. To add text, click inside the box and type or paste your text.

    Notes: 

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Word

  1. On the Insert tab, in the Text group, click Text Box, and then select one of the pre-formatted text boxes from the list, click More Text Boxes from Office.com, or click Draw Text Box.

    Text Box button in the Text group

  2. If you click Draw Text Box, click in the document, and then drag to draw the text box the size that you want.

  3. To add text, click inside the box and type or your paste text.

If you aren't using a mouse

  1. Press and release ALT, N, and then press X.

  2. Press the arrow keys to select the text box that you want, and then press ENTER.

  3. Type the text that you want.

  4. When you are finished typing and want to switch back to editing text in your document, press ESC.

    Notes: 

    • To format the text in the text box, select the text, and then use the formatting options in the Font group on the Home tab.

      Options in the Font group

      To format the text box itself, use the commands on the Format contextual tab, which appears under Drawing Tools when you select a text box.

    • To position the text box, click it, and then when the pointer becomes a Four-headed arrow, drag the text box to a new location.

    • You can also change or remove a border from a text box or shapechange or remove a text box or shape border.

    • If you have multiple text boxes, you can link them together so that text will flow from one box to another. Click one of the text boxes and on the Format tab, under Drawing Tools, in the Text group, click Create Link.

      The Format tab under Drawing Tools in the Word 2010 ribbon.

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Copy a text box

  1. Click the border of the text box that you want to copy.

  2. Press Ctrl+C.

    Note: Make sure the pointer is on the border of the text box, not inside it. If the pointer is inside, pressing Ctrl+C will copy the text, not the text box.

  3. Select a location and press Ctrl+V to paste the text box.

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Delete a text box

  • Click the border of the text box that you want to delete, and then press Delete.

    Note: Make sure the pointer is on the border of the text box and not inside it. If the pointer is inside the box, pressing Delete will delete the text inside the text box, not the box.

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See Also

Add a check box or option button in Excel

Make changes to check boxes in Word

Delete a header or footer from a single page

Remove or change the border on a text box or shape

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