Add and manage the links on your My Site

My Links is a place on your My Site where you can save links to all of your favorite Web sites. You can access My Links from anywhere you are logged on to Microsoft Office SharePoint Server 2007. You can also share your links with people who visit your My Site.

In this article

Overview of My Links

Privacy and grouping

Add a link to your My Links list

Show or hide links to My Site visitors

Organize your links by groups

Remove a link from your My Links list

Overview of My Links

There are two places your links are displayed  — in the My Links drop down list that follows you no matter where you are logged on and in the Links Web Part on your public page.

The My Links drop down list, which appears in the upper right corner of every SharePoint page, automatically displays every site in which you are listed in the Site name Member SharePoint group. In addition, you can add sites and organize them into groups. For example, Office SharePoint Server 2007 provides a Best Bets group where you could list the sites that you access most frequently. Your groups might include sites you visit by project or you could have a People group for the My Sites you visit often. The other benefit of using the My Links drop down is that it provides quick access to the Add to My Links and Manage Links menu options. Therefore, when you are on a site that you want to add to your links list, you can easily do so by clicking the Add to My Links menu option.

The Links Web Part displays on your public page and allows you to share links with people who visit your My Site. By using privacy groups, which are available for each link, you can display links to specific categories of people. For example, if you have sites that are specific to a project that you are working on with your team, you may want to set the privacy option for those links to My Workgroup. Only people in your workgroup would see those links when they visit your My Site. See more information about privacy settings in the Privacy and grouping section and in the Show or hide links to My Site visitors section.

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Privacy and grouping

By using privacy settings in My Site, Office SharePoint Server 2007 displays information to only a category of people. There are five privacy categories  — Everyone, My Colleagues, My Workgroup, My Manager, and Only Me. The privacy setting you select for a link affects who can see that link when he or she visits your My Site.

You can organize your My Links list by groups to show relationships. By default, all of your links are in the General group. You can create as many organizational groups as you want. It may be useful to organize your links by projects or by how frequently you access them.

Find links to more information about how to use content privacy on your My Site in the See Also section.

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Add a link to your My Links list

There are two ways to add links to your My Links list; from the site of the link you want to add and from the My Links page on your My Site.

  1. To add a link to your My Links list, do one of the following:

From this location

Do this

The site for which you want to add a link

  1. In the upper right corner, click My Links.

  2. Select Add to My Links.

  3. In the Add to My Links dialog box, under Title, check the title of the link. It is the name that will appear on your public page and in your My Linksdrop down list. To change it, highlight it and type a new name.

  4. Under Address, the address in the box is the address of the site.

Any other SharePoint site

  1. In the upper right corner, click My Site.

  2. On the Quick Launch, click Links.

  3. On the My Links list toolbar, click Add Link.

  4. On the My Link page, under Title, type the name for the link. This name appears on your public page and in your My Links drop down list.

  5. Under Address, type the URL of the site.

  1. To determine who sees the link on your My Profile page, in the Show these links to box, select one of the following categories:

This category

Allows these people to view the link

Everyone

Everyone with permissions to view your My Site.

My Colleagues

This category includes anyone currently listed on your My Colleagues page. By default, this category includes your manager, your peers, and your direct reports.

My Workgroup

By default, only your manager, your peers, and your direct reports are in your Workgroup. This category also includes colleagues you have added by using the Add Colleagues to My Workgroup option. New colleagues are not automatically added to your Workgroup.

My Manager

Your direct manager.

Only Me

Yourself.

  1. See more information on privacy settings in the Show or hide links to My Site visitors section.

  2. To place the link into a group organized by project or similarity, under Grouping, select Existing group, and then click the arrow to pick from a group you have already created or select New Group to type the name of a new group.

    See more information on grouping in the Organize your links by groups section.

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Show or hide links to My Site visitors

By using privacy categories, you can decide which My Site visitors see the links in your My Links list. Each link in the list can be set to be viewed by people who belong to one of five categories. The view of your My Links list changes depending on which category the viewer belongs to. By default, a link is shown to the category Everyone.

  1. On any SharePoint site, in the upper right corner, click My Site.

  2. On the Quick Launch, click Links.

  3. On the My Links page, select one or more links you want to show or hide from My Site visitors.

  4. On the My Links toolbar, click Edit Links.

  5. In the Show these links to box, select one of the following categories to determine who sees the selected links on your My Profile page.

This category

Allows these people to view the selected colleagues

Everyone

Everyone with permissions to view your My Site.

My Colleagues

This category includes anyone currently listed on your My Colleagues page. By default, this category includes your manager, your peers, and your direct reports.

My Workgroup

By default, only your manager, your peers, and your direct reports are in your Workgroup. This category also includes colleagues you have added by using the Add Colleagues to My Workgroup option. New colleagues are not automatically added to your Workgroup.

My Manager

Your direct manager.

Only Me

Yourself.

Find links to more information about how to use content privacy on your My Site in the See Also section.

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Organize your links by groups

You can organize your links into groups, such as by project name or by similar types. Office SharePoint Server 2007 provides a group name called Best Bets for sites you want to highlight. You can create your own group names.

  1. On any SharePoint site, in the upper right corner, click My Site.

  2. On the Quick Launch, click Links.

  3. On the My Links page, select one or more links.

  4. On the My Links toolbar, click Edit Links.

  5. Under Grouping, select Existing group, click the arrow, and select a group you have already created, or select New Group to type a new group name. The links you selected are placed in the group you select or type.

    Notes   

    • To delete a group, remove all of the links from the group. This automatically deletes the group from your My Links list.

    • The Existing group called Multiple Values means that the links you have selected are categorized in more than one group.

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Remove a link from your My Links list

You can remove links from your My Links list as your needs change.

  1. On any SharePoint site, in the upper right corner, click My Site.

  2. On the Quick Launch, click Links.

  3. On the My Links page, select one or more links.

  4. Click Delete.

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Applies To: SharePoint Server 2007, SharePoint Server



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