Add an email account to Outlook for PC

Add an email account to Outlook for PC

After you’ve installed Outlook—either from Office 365 or from one of the Microsoft Office suites—you can add one or more email accounts. For example, if you’re an Office 365 customer, you can add your Office 365 email to Outlook. You can also add personal email accounts, like Outlook.com, Hotmail.com, Live.com, Gmail, or Yahoo accounts, or check your email from your Internet Service Provider (ISP), such as Xfinity or Verizon.

Note: If you have an AOL email account set up in Outlook 2016, 2013, 2010, or 2007 and want to verify your settings prior to November 7, 2017, see Check your AOL email account settings.

Help symbol Having trouble setting up your email or need manual setup steps? See Troubleshooting Outlook email setup. If you want to use Outlook 2016 without adding an email account, see Open Outlook 2016 without adding an email account.

Select the type of email account you want to add to Outlook 2016. You can use these steps to add your first account as well as all additional accounts.

Most email accounts, including Office 365, Exchange server accounts, Outlook.com, Hotmail.com, and Live.com accounts can be set up in a few quick steps.

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Step 1
Open Outlook 2016.

Outlook for Android

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Step 2
Select File > Add Account.

Add a new account

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Step 3
Enter your email address, then select Connect or, if your screen looks different, enter your name, email address, and password, and then select Next.

Add a new email account

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Step 4
If prompted, enter your password and select OK.

Enter your password

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Step 5
That's it. Select Finish to start using Outlook 2016.

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Before you add your Gmail account to Outlook, you'll need to turn on two-factor authentication with Gmail and generate an app password from the Gmail website. After you have that app password, you can add your Gmail account to Outlook.

An app password is a one-time password that you'll use in place of your regular Gmail email password. It lets Gmail confirm that you're the person accessing your email.

Step 1: Generate an app password from Gmail

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Step 1
Go to Gmail from your browser, then select the Google apps icon in the upper right corner of the screen.

Select Google apps settings

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Step 2
Select My Account > Sign-in & security > Signing in to Google.

Sign in to Google

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Step 3
Under Password & sign-in method, if 2-Step Verification is ON, skip to the next step. Otherwise, select 2-Step Verification and follow the prompts. When you're done, select the back arrow at the top of the screen.

Select the back arrow to continue

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Step 4
Under Password & sign-in method > App passwords.

Choose Apps

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Step 5
Enter your Google password > Sign in. At the bottom of the next screen, select Mail and Windows Computer from the drop-down lists >Generate.

Choose the application and device for your app password

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Step 6
Google will display an app password for you. Make a note of this password (without the spaces).

Copy the app password without spaces

Step 2: Add your Gmail account to Outlook 2016

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Step 1
Open Outlook 2016.

Outlook for Android

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Step 2
Select File > Add Account.

Add a new account

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Step 3
Enter your email address, then select Connect or, if your screen looks different, enter your name, Gmail address, and the app password from step 6 above, and then select Next.

Add a new email account

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Step 4
If prompted, enter the app password you generated in Step 6 above > OK.

Enter your password
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Step 5
That's it. Select Finish to start using Outlook.

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Before you add your iCloud, Apple, or @me.com account to Outlook, you'll need to turn on two-factor authentication with iCloud and generate an app password from the iCloud website. After you have that app password, you can add your account to Outlook.

An app password is a one-time password that you'll use in place of your regular password. It lets iCloud confirm that you're the person accessing your email.

Step 1: Generate an app password from iCloud

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Step 1
Go to the Apple ID website from your browser, enter your Apple ID and password.

Log in with your iCloud username and password

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Step 2
If you've already turned on two-factor authentication, you'll receive a code on one of your devices. Enter this code to continue. Otherwise, turn on two-factor authentication.

Enter your two-factor authentication code

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Step 3
In the Security section, under APP-SPECIFIC PASSWORDS, select Generate Password...

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Step 4
Enter a name, such as Outlook and select Create.

Enter a name for your app password

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Step 5
Copy the app password displayed. Make a note of this password.

Copy your app password

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Step 2: Add your iCloud account to Outlook 2016

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Step 1
Open Outlook 2016.

Outlook for Android

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Step 2
Select File > Add Account.

Add a new account

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Step 3
Enter your email address, then select Connect or, if your screen looks different, enter your name, iCloud or Apple or @me.com address, and the app password from step 5 above, and then select Next.

Add a new email account

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Step 4
If prompted, enter the app password you generated in Step 5 above once more > OK.

Enter your password
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Step 5
That's it. Select Finish to start using Outlook.

Checkmark

Before you add your Yahoo account to Outlook 2016, you'll need to generate an app password from the Yahoo website. After you have that app password, you can add your Yahoo account to Outlook.

An app password is a one-time password that you'll use in place of your regular Yahoo email password. It lets Yahoo confirm that you're the person accessing your email.

Note: Microsoft is investigating an issue that causes some users to be unable to setup their IMAP accounts (Gmail, Yahoo, Apple, and others). If you attempt to add your account to Outlook and are not asked for a password, you are affected by this issue. For a workaround, see Outlook doesn't ask me for a password

Step 1: Generate an app password from Yahoo

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Step 1
Go to Yahoo from your browser, then select the settings icon in the upper right corner of the screen.

Choose the settings icon

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Step 2
Select Account info > Account security. You may need to sign in again.

Change your Yahoo account security settings

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Step 3
If needed, turn on two-step verification. Otherwise, select Manage app passwords.

You can verify your Yahoo account

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Step 4
Select Outlook Desktop from the drop-down list, and then select Generate.

Choose your app

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Step 5
Yahoo will display an app password for you. Make a note of this password (without the spaces).

Make a note of your app password

Step 2: Add your Yahoo account to Outlook 2016

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Step 1
Open Outlook 2016.

Outlook for Android

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Step 2
Select File > Add Account.

Add a new account

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Step 3
Enter your email address, then select Connect or, if your screen looks different, enter your name, email address, and the app password from step 5 above > Next .

Add a new email account

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Step 4
If prompted again, enter the app password you generated in step 5 above, then select OK.

Enter your password
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Step 5
That's it. Select Finish to start using Outlook.

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If you have an AOL account that you'd like to add to Outlook 2016, use the automatic setup option.

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Step 1
Open Outlook 2016.

Outlook for Android

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Step 2
Select File > Add Account.

Add a new account

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Step 3
Enter your AOL email address, then select Connect or, if your screen looks different, enter your name, AOL email address, and your password, then select Next.

Add a new email account

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Step 4

Enter your password
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Step 5
That's it. Select Finish to start using Outlook.

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If you have an account through your Internet Service Provider, mobile phone company, or a business that doesn't use an Exchange server, Outlook will try to find your settings for you. However, if Outlook can't find your settings, you can look them up in our email provider settings reference. Select the type of account you have and note the settings you'll need for Outlook 2016.

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Step 1
Open Outlook 2016.

Outlook for Android

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Step 2
Select File > Add Account.

Add a new account

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Step 3
Enter your email address, then select Connect or, if your screen looks different, enter your name, email address, and password, and then select Next.

Add a new email account

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Step 4
Enter your password and select OK. You may need to enter the password more than once.

Enter your password

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Step 5
Outlook may display a screen that lists all of your email server settings. Select Connect.

Confirm your email account settings
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Step 6
That's it. Select Finish to start using Outlook.

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Sometimes, Outlook's automatic setup fails. If so, you can add most account types manually. You cannot add an Exchange server account manually. If you want to add an Office 365 email account manually, you'll have to add it as an IMAP account. To find manual server settings for your email account, visit our email provider settings reference. Select the type of account you have and note the settings you'll need for Outlook 2016.

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Step 1
Open Outlook 2016.

Outlook for Android

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Step 2
Select File > Add Account.

Add a new account

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Step 3
Select Advanced Setup > Let me set up my account manually > Connect.

Let me set up my account manually

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Step 4
Select your account type, usually POP or IMAP.

Select the type of account to add.

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Step 5
You can find the Incoming and Outgoing mail server, Port, Encryption method, and Secure Password Authentication information in the POP and IMAP account settings topic. Select Connect.

Enter your email server information

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Step 6
That's it. Select Finish to start using Outlook.

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If you're having trouble adding your account to Outlook 2016, double-check the following settings:

  • Your User name is your full email address.

  • Your Incoming server port is usually 993.

  • Your Outgoing server port is usually 465.

Select the type of email address you want to add to Outlook 2013. You can use these steps to add your first account as well as all additional accounts.

Most email accounts, including Office 365, Exchange server accounts, Outlook.com, Hotmail.com, and Live.com accounts can be set up in a few quick steps.

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Step 1
Open Outlook 2013.

Outlook 2013

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Step 2
Select File > Add Account.

Add a new email account

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Step 3
Enter your name, your email address, and your password. Then select Next > Finish to start using Outlook.

Outlook settings

Before you add your Gmail account to Outlook, you'll need to generate an app password from the Gmail website. After you have that app password, you can add your Gmail account to Outlook.

An app password is a one-time password that you'll use in place of your regular Gmail email password. It lets Gmail confirm that you're the person accessing your email.

Step 1: Generate an app password from Gmail

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Step 1
Go to Gmail from your browser, then select the Google apps icon in the upper right corner of the screen.

Select Google apps settings

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Step 2
Select My Account > Sign-in & security > Signing in to Google.

Sign in to Google

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Step 3
Under Password & sign-in method, if 2-Step Verification is ON, skip to the next step. Otherwise, select 2-Step Verification and follow the prompts. When you're done, select the back arrow at the top of the screen.

Select the back arrow to continue

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Step 4
Under Password & sign-in method > App passwords.

Choose Apps

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Step 5
Enter your Google password > Sign in. At the bottom of the next screen, select Mail and Windows Computer from the drop-down lists >Generate.

Choose the application and device for your app password

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Step 6
Google will display an app password for you. Make a note of this password (without the spaces).

Copy the app password without spaces

Step 2: Add your Gmail account to Outlook 2013

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Step 1
Open Outlook.

Outlook 2013

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Step 2
Select File > Add Account.

Add a new email account

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Step 3
Enter your name, your Gmail email address, and the app password you generated in step 5 above. Then select Next > Finish to start using Outlook.

Enter your email address and password

Before you add your iCloud, Apple, or @me.com account to Outlook, you'll need to turn on two-factor authentication with iCloud and generate an app password from the iCloud website. After you have that app password, you can add your account to Outlook.

An app password is a one-time password that you'll use in place of your regular password. It lets iCloud confirm that you're the person accessing your email.

Step 1: Generate an app password from iCloud

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Step 1
Go to the Apple ID website from your browser, enter your Apple ID and password.

Log in with your iCloud username and password

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Step 2
If you've already turned on two-factor authentication, you'll receive a code on one of your devices. Enter this code to continue. Otherwise, turn on two-factor authentication.

Enter your two-factor authentication code

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Step 3
In the Security section, under APP-SPECIFIC PASSWORDS, select Generate Password...

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Step 4
Enter a name, such as Outlook and select Create.

Enter a name for your app password

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Step 5
Copy the app password displayed. Make a note of this password.

Copy your app password

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Step 2: Add your iCloud account to Outlook 2013

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Step 1
Open Outlook 2013.

Outlook 2013

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Step 2
Select File > Add Account.

Add a new email account

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Step 3
Enter your name, your iCloud, Apple, or @me.com email address, and the app password you generated in step 5 above. Then select Next > Finish to start using Outlook.

Enter your email address and password

Before you add your Yahoo account to Outlook, you'll need to generate an app password from the Yahoo website. After you have that app password, you can add your Yahoo account to Outlook.

An app password is a one-time password that you'll use in place of your regular Yahoo email password. It lets Yahoo confirm that you're the person accessing your email.

Step 1: Generate an app password from Yahoo

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Step 1
Go to Yahoo from your browser, then select the settings icon in the upper right corner of the screen.

Choose the settings icon

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Step 2
Select Account info > Account security. You may need to sign in again.

Change your Yahoo account security settings

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Step 3
If needed, turn on two-step verification. Otherwise, select Manage app passwords.

You can verify your Yahoo account

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Step 4
Select Outlook Desktop from the drop-down and then select Generate.

Choose your app

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Step 5
Yahoo will display an app password for you. Make a note of this password (without the spaces).

Make a note of your app password

Step 2: Add your Yahoo account to Outlook 2013

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Step 1
Open Outlook 2013.

Outlook 2013

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Step 2
Select File > Add Account.

Add a new email account

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Step 3
Enter your name, your Yahoo email address, and the app password you generated in step 5 above. Then select Next > Finish to start using Outlook.

Enter your email address and password

If you have an account through your Internet Service Provider, mobile phone company, or a business that doesn't use an Exchange server, you may need to know the type of account, your incoming and outgoing server names, and security settings before you can add that account to Outlook.

For many popular email accounts, we've compiled that information for you in our Email provider settings reference. Select the type of account you have and note the settings you'll need for Outlook 2013.

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Step 1
Open Outlook.

Outlook 2013

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Step 2
Select File > Add Account.

Add a new email account

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Step 3
Select Manual setup or additional server types > Next, then POP or IMAP > Next.

Choose manual setup

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Step 4
Fill in the fields with the information you received from your email provider. Your user name is your full email address. Select More Settings.

Enter your IMAP account settings

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Step 5
On the Outgoing Server tab, select the box for My outgoing server requires authentication. On the Advanced tab, enter the port numbers and encryption options from your email provider. Select OK > Next.

Enter advanced settings

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Step 6
That's it. Select Finish to start using Outlook.

Checkmark

Select the type of email address you want to add to Outlook 2010. These steps will work for adding your first account as well as all additional accounts. You can add multiple email accounts, but only a single Exchange server account. To add a second Exchange account, you'll first need to create a new profile.

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Step 1
Open Outlook 2010.

Outlook 2010

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Step 2
Select File > Add Account.

Add a new email account to Outlook 2010

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Step 3
Enter your name, email address, and password. After you retype your password, select Next > Finish to start using Outlook.

Enter your email address and password for Exchange

Before you add your Gmail account to Outlook, you'll need to generate an app password from the Gmail website. After you have that app password, you can add your Gmail account to Outlook.

An app password is a one-time password that you'll use in place of your regular Gmail email password. It lets Gmail confirm that you're the person accessing your email.

Step 1: Generate an app password from Gmail

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Step 1
Go to Gmail from your browser, then select the Google apps icon in the upper right corner of the screen.

Select Google apps settings

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Step 2
Select My Account > Sign-in & security > Signing in to Google.

Sign in to Google

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Step 3
Under Password & sign-in method, if 2-Step Verification is ON, skip to the next step. Otherwise, select 2-Step Verification and follow the prompts. When you're done, select the back arrow at the top of the screen.

Select the back arrow to continue

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Step 4
Under Password & sign-in method > App passwords.

Choose Apps

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Step 5
Enter your Google password > Sign in. At the bottom of the next screen, select Mail and Windows Computer from the drop-down lists >Generate.

Choose the application and device for your app password

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Step 6
Google will display an app password for you. Make a note of this password (without the spaces).

Copy the app password without spaces

Step 2: Add your Gmail account to Outlook 2010

Now you're ready to add your Gmail account to Outlook 2010.

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Step 1
Open Outlook 2010.

Outlook 2010

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Step 2
Select File > Add Account.

Add a new email account to Outlook 2010

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Step 3
Select Manually configure server settings or additional server types > Next.

Enter your email address and password for Exchange

Select Internet email > Next.

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Step 4
Select an IMAP account, imap.gmail.com for your incoming server, smtp.gmail.com for your outgoing server, your full email address for the user name, and the app password from step 5 above. Select More Settings.

Enter your Gmail server settings

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Step 5
On the Outgoing Server tab, select My outgoing server (SMTP) requires authentication. On the Advanced tab, your incoming server is 993, your outgoing server is 465, and select SSL from both drop-down lists. Then select OK > Next.

Enter server port numbers

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Step 6
That's it. Select Finish to start using Outlook.

Checkmark

Before you add your iCloud, Apple, or @me.com account to Outlook, you'll need to turn on two-factor authentication with iCloud and generate an app password from the iCloud website. After you have that app password, you can add your account to Outlook.

An app password is a one-time password that you'll use in place of your regular password. It lets iCloud confirm that you're the person accessing your email.

Step 1: Generate an app password from iCloud

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Step 1
Go to the Apple ID website from your browser, enter your Apple ID and password.

Log in with your iCloud username and password

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Step 2
If you've already turned on two-factor authentication, you'll receive a code on one of your devices. Enter this code to continue. Otherwise, turn on two-factor authentication.

Enter your two-factor authentication code

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Step 3
In the Security section, under APP-SPECIFIC PASSWORDS, select Generate Password...

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Step 4
Enter a name, such as Outlook and select Create.

Enter a name for your app password

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Step 5
Copy the app password displayed. Make a note of this password.

Copy your app password

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Step 2: Add your iCloud account to Outlook 2010

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Step 1
Open Outlook 2010.

Outlook 2010

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Step 2
Select File > Add Account.

Add a new email account to Outlook 2010

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Step 3
Select Manually configure server settings or additional server types > Next.

Enter your email address and password for Exchange

Select Internet email > Next.

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Step 4
Select an IMAP account, imap.mail.me.com for your incoming server, smtp.mail.me.com for your outgoing server, your full email address for the user name, and the app password from step 5 above. Select More Settings.

Enter your Gmail server settings

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Step 5
On the Outgoing Server tab, select My outgoing server (SMTP) requires authentication. On the Advanced tab, your incoming server is 993, your outgoing server is 587, and select SSL from both drop-down lists. Then select OK > Next.

Enter server port numbers

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Step 6
That's it. Select Finish to start using Outlook.

Checkmark

Before you add your Yahoo account to Outlook, you'll need to generate an app password from the Yahoo website. After you have that app password, you can add your Yahoo account to Outlook.

An app password is a one-time password that you'll use in place of your regular Yahoo email password. It lets Yahoo confirm that you're the person accessing your email.

Step 1: Generate an app password from Yahoo

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Step 1
Go to Yahoo from your browser, then select the settings icon in the upper right corner of the screen.

Choose the settings icon

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Step 2
Select Account info > Account security. You may need to sign in again.

Change your Yahoo account security settings

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Step 3
Turn on two-step verification. You may have to sign in again. Enter your phone number to receive a text message verification code. Enter the code, then select Create app passwords.

You can verify your Yahoo account

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Step 4
Select Manage app passwords, select Outlook Desktop from the drop-down list, and then select Generate.

Choose your app

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Step 5
Yahoo will display an app password for you. Make a note of this password (without the spaces).

Make a note of your app password

Step 2: Add your Yahoo account to Outlook 2010

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Step 1
Open Outlook 2010.

Open Outlook 2007

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Step 2
Select File > Add Account.

Add a new email account to Outlook 2010

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Step 3
Select Manually configure server settings or additional server types > Next.

Enter your email address and password for Exchange

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Step 4
Select Internet email > Next. Select an IMAP account. Your incoming server is imap.mail.yahoo.com and your outgoing server is smtp.mail.yahoo.com. Your user name is your full email address. Use the app password from step 5 above. Then select More Settings.

Enter your server information for Yahoo

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Step 5
On the Outgoing Server tab, select My outgoing server (SMTP) requires authentication. On the Advanced tab, enter 993 for the Incoming server, select SSL from both drop-down lists, and enter 465 for the Outgoing server. Select OK > Next.

Enter server port numbers

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Step 6
That's it. Select Finish to start using Outlook.

Checkmark

If you have an account through your Internet Service Provider, mobile phone company, or a business that doesn't use an Exchange server, you may need to know the type of account, your incoming and outgoing server names, and security settings before you can add that account to Outlook.

For many popular email accounts, we've compiled that information for you in our Email provider settings reference. Select the type of account you have and note the settings you'll need for Outlook 2010.

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Step 1
Open Outlook 2010.

Open Outlook 2007

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Step 2
Select File > Add Account.

Add a new email account to Outlook 2010

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Step 3
Select Manually configure server settings or additional server types > Next.

Enter your email address and password for Exchange

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Step 4
Select Internet email > Next. Select an IMAP account. Enter the server settings from your account provider. Your user name is your full email address. Select More Settings.

Enter your server information for Yahoo

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Step 5
On the Outgoing Server tab, select My outgoing server (SMTP) requires authentication. On the Advanced tab, enter 993 for the Incoming server, select SSL from both drop-down lists, and enter 465 for the Outgoing server. Select OK > Next.

Enter server port numbers
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Step 6
That's it. Select Finish to start using Outlook.

Checkmark

Select the type of email address you want to add to Outlook 2007. These steps will work for adding your first email account as well as all additional email accounts. You can add multiple email accounts, but only a single Exchange server account. To add a second Exchange account, you'll first need to Create an Outlook profile.

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Step 1
Open Outlook 2007.

Open Outlook 2007

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Step 2
Select Tools > Account Settings. On the Email tab, select New.

Add a new account in Account Settings

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Step 3
Select Microsoft Exchange, POP3, IMAP, or HTTP > Next.

Choose the type of account you'd like to add

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Step 4
Enter your name, email address, and password. Enter your password again, then select Next.

Enter your email address and password

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Step 5
That's it. Select Finish to start using Outlook.

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You can add a Gmail account as either a POP or an IMAP account. Before you do so, you'll need to enable POP or IMAP access to your Gmail account. Go to Gmail in your browser and then select the Settings icon > Settings > Forwarding and POP/IMAP. Select either Enable POP for all mail or Enable IMAP. IMAP is recommended.

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Step 1
Open Outlook 2007.

Open Outlook 2007

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Step 2
Select Tools > Account Settings. On the Email tab, select New.

Add a new account in Account Settings

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Step 3
Select Microsoft Exchange, POP3, IMAP, or HTTP > Next > Manually configure server settings or additional server types > Next.

Choose manual setup for your Gmail email

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Step 4
Select Internet email > Next.

Choose Internet E-mail

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Step 5
Selct an IMAP account. Your incoming mail server is imap.gmail.com and your outgoing mail server is smtp.gmail.com. Your user name is your full email address. Select Next.

Enter details for your Gmail account

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Step 6
That's it. Select Finish to start using Outlook.

Checkmark

When you add your Yahoo account to Outlook 2007, you'll need to choose an IMAP account.

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Step 1
Open Outlook 2007.

Open Outlook 2007

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Step 2
Select Tools > Account Settings. On the Email tab, select New.

Add a new account in Account Settings

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Step 3
Select Microsoft Exchange, POP3, IMAP, or HTTP > Next >Manually configure server settings or additional server types > Next.

Choose manual setup for your Yahoo email

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Step 4
Select Internet email > Next.

Choose Internet E-mail

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Step 5
Select an IMAP account. Your incoming mail server is imap.mail.yahoo.com and your outgoing mail server is smtp.mail.yahoo.com. Your user name is your full email address. Select Next.

Edit various account settings

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Step 6
That's it. Select Finish to start using Outlook.

Checkmark

If you have an account through your Internet Service Provider, mobile phone company, or a business that doesn't use an Exchange server, you may need to know the type of account, your incoming and outgoing server names, and security settings before you can add that account to Outlook.

For many popular email accounts, we've compiled that information for you in our Email provider settings reference. Select the type of account you have and note the settings you'll need for Outlook 2007.

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Step 1
Open Outlook 2007.

Open Outlook 2007

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Step 2
Select Tools > Account Settings. On the Email tab, select New.

Add a new account in Account Settings

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Step 3
Select Microsoft Exchange, POP3, IMAP, or HTTP > Next > Manually configure server settings or additional server types > Next.

Choose manual setup for your Yahoo email

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Step 4
Select Internet email > Next.

Choose Internet E-mail

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Step 5
Enter the required information, using your full email address as your user name.Then select Next.

Edit various account settings

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Step 6
That's it. Select Finish to start using Outlook.

Checkmark

Having trouble setting up your email or need manual setup steps? See Troubleshooting Outlook email setup.

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