Add a slide from a different presentation

When you add a slide from one presentation to another, the new slide inherits the theme of the presentation that it is added to. This means that fonts and layouts on the new slide might no longer look the same. When you add a slide from another presentation, it's a good idea to check that everything looks and fits as intended.

Add a slide from another presentation

  1. Open both presentations, and position them so that you can see the navigation panes (the thumbnails on the left side of each presentation window) for both presentations.

  2. From the navigation pane, drag the slide to the location that you want.

  3. Make any adjustments to text or graphics on the inserted slide.

Copy all slides

  1. Open an existing presentation or create a new presentation that you want to insert slides into.

  2. In the navigation pane, click the slide that you want to insert the other slides after.

    How to select slides in the navigation pane

    1. On the View menu, click Normal.

    2. In the top of the navigation pane, click the Slides  Slides tab  tab, and then click a slide.Depending on the width of the navigation pane, you will either see the Slides named tab and Outline named tab  named tabs or the Slides  Slides tab and Outline  Outline tab icon tabs.  

  3. On the Home tab, under Slides, click the arrow next to New Slide, and then click Insert Slides from Other Presentation.

    Home tab, Slides group

  4. Select the presentation that you want to insert, click Insert all slides, and then click Insert.

Copy selected slides

  1. Open an existing presentation or create a new presentation that you want to insert slides into.

  2. In the navigation pane, click the slide that you want to insert the other slides after.

    How to select slides in the navigation pane

    1. On the View menu, click Normal.

    2. In the top of the navigation pane, click the Slides  Slides tab  tab, and then click a slide.Depending on the width of the navigation pane, you will either see the Slides named tab and Outline named tab  named tabs or the Slides  Slides tab and Outline  Outline tab icon tabs. To select multiple slides, hold down COMMAND  as you click the slides. Or, if you organized your slides into sections, select a whole group of slides by clicking the section title.

  3. On the Home tab, under Slides, click the arrow next to New Slide, and then click Insert Slides from Other Presentation.

    Home tab, Slides group

  4. Select the presentation that you want to insert, click Select slides to insert, and then click Insert.

  5. Click the slides that you want, and then click Insert.

    Note   If you are adding selected slides, the Slide Finder dialog box remains open until you click Close. This allows you to add different slides to different sections of your presentation.

Follow these practices for best results

A theme is a collection of specific fonts, colors and slide layout. When any of these elements is formatted manually, that formatting overrides the theme. For example, if your presentation uses the Courier font and you manually format some of the text as Tahoma, reapplying or changing the theme will not affect the text that is Tahoma.

To return manually formatted elements to the theme settings, see the following steps.

Restore a font to the theme font

Each theme has two sets of fonts, one for headings and another for body text. If your text is a heading, use the Theme Headings font. Otherwise, use the Theme Body font.

  1. Select the text that you want to change to a theme font.

    Tip   You can hold down SHIFT to select more than one text box or object that contains text. If you cannot select an object or text on a slide, modify the slide master.

  2. On the Home tab, under Font, click the arrow next to the font box.

  3. To change text to a theme font, click the Theme Headings font or the Theme Body font.

    A check mark shows that the Theme Headings font or the Theme Body font is selected

    Font pop-up menu

Restore theme colors to objects

If you apply a theme and some objects do not change to theme colors, they probably have manual formats applied.

  1. Select the object for which you want to restore theme colors.

  2. On the Format tab, under Shape Styles, click the arrow next to Fill, and then click the color that you want.

    Fill Color

    Callout 1 A theme color, a brick red in this example, is selected for the object

Restore theme layouts

If you apply a theme and some slides do not change to theme layouts, the layouts were probably changed manually. For example, if you move a heading to a different place on the slide or change the position of a table, those items have manually formatted layouts that do not change when the theme changes.

  1. Click the item that you want to restore to the theme layout, such as a repositioned heading.

  2. On the Home tab, under Slides, click Layout, and then click Reset Layout to Default Settings.

    Home tab, Slides group

See also

Apply a theme to add color and style to a presentation

Hide background graphics on a slide

Apply multiple themes to a presentation

Applies To: PowerPoint for Mac 2011



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