Add a signature to messages

In Outlook 2013 and Outlook 2016, you can create personalized signatures for your email messages that include text, images, your electronic business card, a logo, or even an image of your handwritten signature. You can set it up so that signatures can be added automatically to all outgoing messages, or you can choose which messages include a signature.

Set up a signature to appear automatically in every email you send

  1. On the Home tab, click New Email.

  2. On the Message tab, click Signature > Signatures.

    Outlook Signature Command in the Ribbon
  3. Under Choose default signature, in the E-mail account list, click an email account to associate with the signature.

  4. In the New messages list, select the signature that you want to include.

    Note   To create a signature, under Select signature to edit, click New and type a name for the signature. And then in the Edit signature box, add your signature.

    Outlook Edit Signature

    Learn more about Creating a custom email signature in Outlook.

  5. If you want a signature to be included when you reply to or forward messages, in the Replies/forwards list, select the signature. Otherwise, click (none).

    Tip    To remove a signature from an open message, select the signature in the message body, and then press Delete.

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Applies To: Outlook 2016, Outlook 2013

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